New

Scheduling Coordinator

TEKsystems
$16.25 / hr
life insurance, sick time, 401(k), retirement plan
United States, Illinois, Rockford
Mar 12, 2026
Job Posting: Medical Scheduling Coordinator Description We are seeking a detailoriented and customerfocused Medical Scheduling Coordinator to join our team. This role is responsible for scheduling medical examinations, coordinating with providers and clients, managing records, and ensuring a seamless experience for all examinees. The ideal candidate thrives in a fastpaced environment, communicates effectively, and maintains accuracy while handling multiple responsibilities. Key Responsibilities * Schedule examinations through the internal scheduling database. * Confirm appointment dates and times with physicians' offices. * Communicate with clients regarding appointment scheduling, physician CVs, appointment updates, noshows, cancellations, and receipt of medical records or images. * Verify and confirm receipt of medical records for review referrals. * Prepare and send daily exam notification letters. * Serve as a point of contact for physicians, clients, and examinees. * Submit client invoices and communicate issues to accounting when applicable. * Ensure prompt prepayment for services when required. * Coordinate ancillary services, including interpretation, chaperones, transportation, and exam site rentals. * Respond promptly to requests for report status and other information. * Provide administrative support to other office locations as needed. * Arrange lodging and transportation for outoftown examinees. * Process incoming and outgoing mail, deliveries, and shipments. * Participate in required training and educational activities. Required Skills * Computer literacy * Proficiency in Microsoft Office and Excel * Accurate data entry skills Qualifications * High school diploma or equivalent required * Minimum of one year of related experience (medical scheduling, healthcare call center, or similar) * Experience in a medical office setting preferred Preferred Skills & Competencies * Ability to handle multiple phone lines and high call volume * Ability to operate standard office equipment (computer, fax, copier, scanner, telephone) * Minimum typing speed of 35 WPM * Strong attention to detail with a focus on accuracy and quality * Excellent verbal and written communication skills * Ability to work independently, prioritize tasks, and manage time effectively * Ability to maintain confidentiality at all times * Strong teamoriented mindset and ability to collaborate * Ability to stay focused under distractions and work well under pressure * Flexibility and adaptability to changes, delays, or unexpected situations * Commitment to following company policies and procedures Experience Level Entry Level Job Type & LocationThis is a Contract to Hire position based out of Rockford, IL. Pay and BenefitsThe pay range for this position is $16.25 - $16.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a hybrid position in Rockford,IL. Application DeadlineThis position is anticipated to close on Mar 24, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.