Facilities and Events Specialist

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description:

We are seeking a versatile and skilled Facilities and Events Specialist to join our team. This role combines responsibilities for meeting and event setup with general facilities tasks. The ideal candidate will be responsible for configuring rooms, managing furniture inventory, providing on-site support for events, and performing various maintenance duties to ensure the smooth operation of our facilities.

Key Responsibilities:

• • Review and interpret room configuration requirements.

  • Arrange furniture, equipment, and decor according to predetermined layouts.

  • Ensure rooms are aesthetically pleasing, functional, and ready before scheduled event times.

  • Provide on-site support and troubleshooting during events as required.

• • Support onsite stored furniture inventory management.

  • Move and place furniture from storage to buildings as needed.

  • Set up, tear down, and load/unload equipment for various purposes.

  • Track FFE inventory for the REFS team; support break/fix onsite troubleshooting and resolution; escort vendors for the REFS project team; and assist REFS PMs with onsite requests.

• • Assist engineers and trades with electrical, plumbing, and HVAC repair work.

  • Perform basic handyman work and repairs (e.g., change filters, lamps, fix wall damage).

  • Complete general maintenance work and daily facility inspections.

  • Identify and report equipment issues.

• • Follow workplace health and safety rules.

  • Ensure all work areas are left in clean and safe condition.

  • Participate in response to emergency situations.

• • Coordinate service with customers and handle complaints professionally.

  • Maintain excellent working knowledge of the designated CMMS platform.

  • Proficiently use MS Word, Excel, and SharePoint for documentation and communication.

• • Produce and distribute keys as directed by the security team.

  • Support client moves by relocating office furniture, equipment, and supplies.

  • Perform other assigned operational tasks as needed.

Qualifications:

• • Previous experience in facilities management, event setup, or related field preferred.

  • Strong attention to detail and ability to follow specific instructions.

  • Excellent time management and organizational skills.

  • Physical ability to move furniture and equipment safely.

  • Basic handyman skills for various maintenance tasks.

  • Willingness to learn and assist with HVAC, electrical, and plumbing work.

  • Strong communication and interpersonal skills.

  • Flexibility to work varying schedules, including some evenings and weekends as required.

  • Ability to work efficiently under pressure and meet deadlines.

Education:

• • High school diploma or equivalent required.

  • Relevant certifications in facilities management or technical trades are a plus.

• This full-time position offers the opportunity to work in a dynamic environment, ensuring the success of various meetings and events while supporting facility operations. The ideal candidate will be a versatile team player with a customer-service oriented mindset and a willingness to learn new skills.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.