Administrative Support Specialist

LMI is seeking an Administrative Support Specialist to support a client based in Washington, DC. We are seeking an energetic self-starter who has expert consulting and customer service skills and is focused on developing practical and efficient solutions to administrative challenges. This role involves managing logistics for meetings, coordinating travel, tracking information, and ensuring effective communication across the team. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks in a dynamic environment with an eye towards administrative process improvement. The role requires a minimum of three (3) days per week on-site support presence at the client's Washington, DC HQ.

LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.

Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Coordinate logistics for client office meetings, including setting up time, location, and communications platforms (e.g., telecom, Microsoft Teams).
• Develop and distribute approved agendas and provide support during meetings.
• Operate and provide technical support for ViTS, Telecom, WebEx, Microsoft Teams, and Mezzanine systems during client meetings.
• Manage media system support for briefing materials, ensuring seamless presentation of video and office automation files.
• Serve as a point of contact for aggregating and producing client office recurring (e.g., bi-weekly) highlight reports
• Serve as a point of contact for the client's Conference Tracking System
• Facilitate weekly meeting support, including gathering materials, making copies, and assisting with setup.
• Prepare travel authorizations and vouchers for client staff's international and domestic travel, tracking approval processes, and preparing travel packets.
• Assist in managing and tracking calendar actions and serve as point of contact to update the client office's Master calendar
• Post files and records per client's record management plans on client Intranet SharePoint, or other designated services.
• Provide updates to the Deputy Director on action statuses and routing progress.
• Obtain necessary approvals for the public release of presentations.
• Assist in answering front office phone lines, providing information to callers, and route calls as needed.
• Order and distribute office supplies for client office as needed. Stock Printers with paper and ink. Serve as point of contact for shipping and receiving materials.
• Identify and implement administrative process improvements, utilizing tools like PowerAutomate to streamline workflows.
• Generate and analyze data-driven reports using PowerBI to inform decision-making processes.
• Perform minor administrative functions as required.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in administrative support roles, preferably in a government or aerospace environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and familiarity with PowerBI and PowerAutomate.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to identify and implement process improvements in an administrative setting.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Ability to travel up to 10% of the time.

Preferred Qualifications:

• Experience supporting a government agency, particularly within science, engineering, or other aerospace organizations.
• Experience in managing and supporting large-scale meetings and events.
• Proficiency in SharePoint and other document management systems.
• Certification in Administrative Support or a related field.
• Experience in using PowerBI for data reporting and PowerAutomate for workflow automation

Target salary range: $75,000-$95,000

Disclaimer:

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

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