Executive Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Opportunity

We seek an Executive Assistant to support our Global Chief Human Resource Officer and America's Head of Human Resources. This role will prioritize projects to meet deadlines in a fast-paced, team-oriented environment. This position is based at our Chicago, IL headquarters and requires a proven track record of successfully supporting C-Suite-level executives.

Distinguishing Characteristics

Positions in this class differ from other non-executive assistant classes in that the duties and responsibilities are more varied, technical, complex, professional, and confidential, and involve a higher degree of initiative and independence and more knowledge of the policies and procedures of functions and operations. Incumbents perform various executive administrative duties and office coordination, requiring technical skills, judgment, and initiative over multiple situations and alternatives. Confidentiality, tact, and courtesy are imperative for the position in handling HR matters.

The Responsibilities

This critical role is responsible for leading administrative duties and enhancing the executives' effectiveness by providing information management support and representing the executive to internal and external stakeholders. Responsibilities may include screening calls, managing calendars, making travel plans, meeting, and event arrangements, and preparing reports. Sensitivity to confidential matters is required.

* Works independently and proactively and uses sound judgment skills daily.

• Compose correspondence for CHRO signature.
• Prepare appropriate written responses to incoming correspondence.
• Provide leadership as necessary for office personnel; manage Admin/EA staff.
• Lead and provide calendar management and arrange travel for executives.
• Work alongside the CHRO Chief of Staff Team
• Work alongside our Global Executive Board executive assistants.
• Manage workflow projects and approve items for the CHRO.
• Analyze problems and suggest solutions.
• Onboarding assistance for new hires. * Highlight calendar conflicts and make recommended resolutions.
• Maintain executive files to ensure efficient organization and ease of access. * Create documents that include proofreading for accuracy and making recommended changes after others review them.
• Anticipate meeting needs, including reviewing & securing options for space, food, and other accommodations, and finalizing arrangements. Plan and Execute HRE and GHR meetings and global HR Town Halls.
• Proofread complex Human Resources documents; establish and maintain complex filing systems; perform research; compile information, reports, and spreadsheets.
• Handle sensitive/confidential information requiring high discretion; analyze problems and suggest solutions.
• Provide support to staff from other departments regarding Human Resources responsibilities.
• Handle multiple projects simultaneously and meet deadlines.
• Maintain composure during demanding circumstances.
• Knowledge of operational processes, procedures, and policies.
• Ability to learn, retain, and use specific operational guidelines.

Process expense reports, allocating costs as appropriate, wire transfers, and

invoices.

• Maintaining a log of supplies and equipment needs to facilitate efficient ordering and usage.
• Organize incoming communications and redirect them consistent with executives' regular practice.

Attributes

• Dealing with Ambiguity: Effectively cope with change by shifting gears, acting without the total picture, and handling risk and uncertainty comfortably.
• Planning and Organizing: Ability to establish a course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities simultaneously to achieve goals, and use resources effectively and efficiently.
• Interpersonal Savvy: Relate well to all kinds of people inside and outside the organization with diplomacy and tact.
• Quick Learner: Ability to learn quickly when faced with new problems and challenges.
• Self-Starter: Able to start and complete projects independently.
• Time Management: Use time effectively and efficiently and with a sense of urgency
• Written/Oral communications: Superb written and oral communication skills - professional, clear, and concise.
• Stakeholder focus: Dedicated to exceeding managers' expectations and ensuring excellence in delivery through the right solution.

The Requirements

• 8+ years of progressive administrative experience, with at least three years supporting C-level executives in a large global organization.
• Advanced Microsoft Office product knowledge (Excel, Word, PowerPoint, and Outlook; Teams required.
• Experience using HR information systems; Workday experience a plus.
• Demonstrate expertise in handling highly confidential and sensitive information with the utmost professional discretion.
• Ability to quickly gain and sustain the trust of others.
• Flexibility to work beyond the standard 40-hour work week when needed.
• Demonstrate problem-solving skills with the mindset to proactively anticipate needs.

What You Can Expect from Us

We're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognition, well-being, benefits, and pay. We'll offer you a competitive salary and benefits package. With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.