New

Administrative Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Feb 20, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	Eagleton Institute of Politics
Overview	The Rutgers Democracy Lab ( RDL) was established through a transformative gift received in November 2024 to serve as a vibrant hub for civic engagement and a collaborative workshop for studying, analyzing, and addressing contemporary democracy. The Lab supports students, faculty, and external partners in examining democratic institutions, emerging challenges, and opportunities for civic participation.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for The Rutgers Democracy Lab ( RDL) within the Eagleton Institute of Politics. Reporting to the RDL Business Manager III and the Chief Operating Officer, this position provides day-to-day administrative and financial support to RDL leadership, faculty, staff, and students, with a primary focus on high-volume financial processing, reporting, and detailed administrative operations. Among the key duties of the position are the following: Manages the Chief Operating Officer's calendar, scheduling, appointments, meetings, and assists with correspondence. Prepares, reviews, and reconciles with accuracy all purchase orders, IPOs, cash transmittals, journal entries, commitments, financial transactions and documents. Processes payroll appointments and transactions and business expense reimbursements, among other duties. Works to ensure compliance, accuracy, and timely processing of financial and administrative functions that support the Lab's programs, partnerships, and operations. Participates in institute-wide and/or cross-team projects. Organizes and processes travel arrangements for faculty, staff, and guest speakers, and processes business expense reimbursements through Concur. Supports logistics and administrative coordination for student programs and initiatives, including tracking deliverables and documentation. The Eagleton Institute is a collaborative team. On occasion, all members are asked to participate in Institute-wide and/or cross-team project.
FLSA	Nonexempt
Grade	04
Salary Details	Max salary is $65,000
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and/or experience demonstrating knowledge of generally accepted accounting principles and practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge Rutgers HCM and Marketplace or be willing to learn it immediately. Strong organizational skills and attention to detail; ability to manage multiple priorities with accuracy and a sense of urgency. Demonstrated ability to work independently and as part of a collaborative team. Strong communication and interpersonal skills; ability to work effectively with a diverse group of faculty, staff, students, and external partners. Computer literacy, including proficiency with Microsoft Office applications, particularly Excel and Word. Comfort working in an organization that is political yet non-partisan and operates at the intersection of politics and academia. Professional demeanor, diplomacy, and sound judgment. Ability to handle confidential information and work flexible hours when needed.
Preferred Qualifications	Previous administrative coordination experience in higher education setting. Knowledge of American politics and government. Advanced office management experience with strong organizational and supervisory skills.
Equipment Utilized	Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive). University accounting, purchasing, and financial reporting systems (trainable). Video conferencing platforms (e.g., Zoom).
Physical Demands and Work Environment	Must be available to work occasional evenings and weekends during the academic year. Eagleton offices are a historic building with no elevator; duties regularly involve navigating stairs multiple times per day. Reasonable accommodations may be requested for individuals with disabilities that limit stair navigation.
Special Conditions	This position is paid from a five-year gift, and continuation is contingent upon available funds.

Posting Details

Posting Number	26ST0286
Posting Open Date	02/20/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Douglass (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement