Purchase Order Clerk

Description

Purchase Order Clerk

Location: Abbeville, LA

Employment Type: Full-time

Job Summary

The Purchase Order Clerk will be responsible for the accurate creation, processing, maintenance and tracking of purchase orders to support daily operational needs. The role ensures all purchase orders are entered correctly, documented properly and monitored through completion while maintaining compliance with company procedures and internal controls. Acadian Contractors, Inc. maintains a continuing policy of non-discrimination in employment. It is our policy to provide equal opportunity to protected veterans in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of non-discrimination shall include, but not be limited to, the following employment decisions and practices: hiring; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising. All employment decisions are based only on valid job requirements.

Responsibilities and Duties

• Prepare, review, and issue purchase orders in accordance with company policies and approved requisitions.
• Review purchase requests for completeness, correct coding, pricing accuracy, and proper approvals.
• Process PO revisions, cancellations, and change orders, as needed.
• Coordinate with accounting to ensure proper matching of all related documentation for overhead purchases not processed through receiving.
• Communicate with internal departments regarding order status, revisions, and required corrections.
• Reconcile discrepancies between purchase orders, receiving documents, and invoices.
• Support project managers or department heads with purchase order requests.
• Manage multiple purchase orders and deadlines simultaneously.
• Ensure compliance with internal controls and audit requirements.
• Manage verbal PO's issued for close out with requestor.
• Other duties as assigned by Manager.

Qualifications

• 1- 3 years or more of related experience, preferably in purchasing or procurement.
• HS Diploma or equivalent required.
• Excellent organizational skills to meet goals and set priorities.
• Be proactive, organized and handle work under stressful and uncertain environments.
• Clear written and verbal communication skills.

HSE Responsibilities

• Embrace, lead, and demonstrate "Acadian F.I.R.S.T." - Vision & Mission Statement as fundamental core values.
• Demonstrate implementation of proactive safety processes (JSA, Time Out & TEAM BBS Observations) to achieve an incident-free workplace and advance our safety culture.
• Adhere to all Health, Safety & Environmental (HSE) Management System policies, procedures, best practices, and client-specific site policies.
• Make a personal commitment and be accountable for HSE results, supporting team members through coaching and mentoring to achieve goals.
• Accept coaching and demonstrate ownership and improvement of HSE processes based on feedback and ongoing mentorship.