Research Administrator IV
Job Summary
Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.
This position uses advanced skills as a seasoned, experienced research administrator to independently
oversee and manage a diverse portfolio of federal, state, and private contracts and grants, including awards
that may involve multiple investigators and multiple sub awards. Responsibilities include oversight of
monthly Budget Status Reports (BSRs), payroll distributions, financial status reports, invoicing, recharge
proposal and operations management, depreciation of equipment, and closeout reconciliations. This
position will also oversee the annual budgeting process in PLUS for the PIs that they support, provide
budget detail, analysis and recommendations to the Department Chair and Chief Administrative Officer to
inform strategic decisions on new and existing programs, funding plans, etc. This requires monthly
monitoring of a variety of funding streams and payroll distributions for Faculty, non-Faculty Academics and
Staff in the department and regularly coordinating with department HR to enter UC Path for payroll
changes.
In collaboration with the Office of Sponsored Research (OSR), this position also oversees the progress of
outgoing proposals by providing budgetary and financial information and facilitating communications
between principal investigators and OSR staff to ensure deliverables are met for proposal submission. This
position also reviews compliance issues according to campus guidelines and Uniform Guidance. The
incumbent will communicate both verbally and via written communication with internal and external
individuals at all levels.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $90,700 - $193,500 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Clinical Pharmacy is a multi-faceted department with centers, laboratories, and
educational programs with many locations at UCSF (Parnassus, Mission Bay and ZSFG) and throughout
the state. It is home to a number of functional units, including the Center for Translational and Policy
Research on Personalized Medicine (TRANSPERS), Drug Research Unit (DRU), Medication Outcomes
Center (MOC), and the California Poison Control System (CPCS). The department also delivers a substantial portion of the Doctor of Pharmacy curriculum at UCSF. Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- Minimum 5 years of related experience
- Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
- Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
- Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Ability to manage high volume and complex transactions under tight deadlines
- Ability to perform highly complex financial analysis and customized reporting
- Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
- Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
- Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
- Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles
- Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
- Demonstrated knowledge of effective fund management processes, procedures and techniques.
- Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
- Ability to interpret policy for others.
- Advanced knowledge of effective grant funding processes, procedures and techniques
- Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required
- Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences
- Ability to effectively present complex financial information both verbally and in writing in a clear and concise manner.
- Strong interpersonal skills at all levels within the organization; advanced critical thinking skills; and attention to detail.
- Proficient in Microsoft Suite with advanced knowledge of Excel, including the ability to use pivot tables, conditional formatting, and v-lookup
- Efficient time management skills and ability to multi-task in a high-volume environment; ability to adapt to changing priorities; ability to independently follow through on tasks or projects to completion
Preferred Qualifications
- Proficiency in using the following systems: PeopleSoft (specifically RAS), MyReports, CACTAS, eProposal, UCPath, PLUS, PeopleConnect, General Ledger Verification Tool, Award Verification Tool
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 005265 RSCH ADM 4 RP Job Category Research and Scientific Bargaining Unit Research and Public Service Professionals (RP) Location San Francisco, CA Additional Shift Details M-F, 8 TO 5; Flexible 3 Days Onsite |
University of California - San Francisco Campus and Health
Feb 03, 2026