Front Office/Records Manager

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US's dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

QinetiQ US is seeking a Front Office Administrative Assistant to support a fast paced research and development organization within the Department of Defense (DoD). The Front Office Admin will work within the Front Office accomplishing routine administrative items and be responsible for Records Management and Coordination of taskers.

Successful candidates should be familiar with DoD Records Management Policy and will be responsible for organizing, developing and implementing a Records Management plan for the organization
• Be the sole Point of Contact and interface with the OSD Records and Information Management (RIM) Program Office
• Coordinate with Chief of Staff and Chief Information Officer to implement Records Management program using AI tools as applicable
• Serve as the backup to the Executive Assistant supporting the Director and Deputy Director with executive calendar management, briefing prep, and routine administrative tasks as required
• Provide support to high-level engagements requiring official protocol support
• Responsible for the organizations Correspondence and Task Management System (CATMS) programs
• Coordinate, draft responses and track taskers in CATMS on all networks (NIPR, SIPR & JWICS)
• Responsible for routing administrative front office functions such as but not limited to:
  • Managing calendars
  • Escorting Visitors
  • Facilitating Clearances and Building passes
  • Coordinating and scheduling conference rooms, VTCs and secure phone calls
  • Ordering Office Supplies
  • Organizing Farewell photos/events
  • Ordering Business Cards
• Special projects as desired

• TS/SCI-Eligible - Currently hold an active TS/SCI or have held an SCI and have been debriefed in the last 24 months; #qinetiqclearedjob
• Bachelors degree in administration, business or other similar topic
• Minimum of 15 years of experience
• Previous CATMS and Records Management Experience Required
• Previous experience supporting a DoD Program Office, SES or General Officer
• Proficient in MS PowerPoint, excel and/or other Microsoft products
• Excellent communication skills, ability to work in a team environment, and be independently motivated.

• Previous support to a RDT&E organiztion or program office of more than $1B
• Navy Yoeman experience

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 1 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.