Clinical Research Coordinator

Tufts University School of Medicine- Department of Molecular Biology and Microbiology's mission is to improve global health by using molecular genetics and innovation to address fundamental and medically related problems in microbiology. Training is a core tenet of our approach, and our students, postdocs, and staff are key drivers of our scientific impact. We are committed to fostering a diverse scientific community and aim to improve our core values by promoting inclusivity, diversity, and antiracism. Our department was founded with community building, mentorship, and collaboration as central values, and we continue to prioritize this culture in our department. We believe that fostering an environment that welcomes a diversity of perspectives will lead to more innovative and impactful science.

Under the supervision of the Clinical Research Manager and Principal Investigator, this position supports the day-to-day execution of an observational clinical research study focused on Lyme disease. The coordinator will focus on participant recruitment and screening, consent support, in-person and remote study visits, and specimen logistics and coordination.

• Participant recruitment, screening, consent support 18%
• Study visits (in-person, home, remote) 28%
• Retention activities & visit reminders 10%
• Specimen logistics & shipping (kits, FedEx, courier, lab runs) 18%
• Specimen collection coordination & scheduling 8%
• Data review 8%
• Site support/troubleshooting 8%
• General administrative coordination/documentation 2%
  

Participant Recruitment & Screening

• Screen and pre-screen potential participants for eligibility using protocol-defined criteria
• Coordinate with study physicians and clinical partners to confirm eligibility
• Support informed consent discussions and documentation during enrollment visits

Study Visits & Data Collection

• Conduct in-person (on-site or home visit) and remote study visits, including administration of study questionnaires and support of sample collection activities
• Perform chart abstraction and source document review
• Conduct visit reminders and follow-up communications with participants
• Support remote data collection sites with sample collection and troubleshooting basic technical issues related to iPads
• Ensure all visit activities are completed in accordance with protocol requirement
  Specimen & Supply Logistics
• Prepare, assemble, distribute, and replenish specimen collection kits and study supplies across data collection sites
• Travel to the central laboratory to obtain specimen kits and supplies as needed
• Transport collected specimens to laboratories in accordance with protocol and biosafety requirements

Maintain inventory of study materials and supplies

• Specimen Shipping, Courier & Mobile Phlebotomy Coordination
• Coordinate FedEx shipments, courier pickups, and mobile phlebotomy visits, including scheduling, tracking, and troubleshooting
• Ensure proper specimen packaging, labeling, documentation, and shipping supply availability
• Communicate shipment or collection issues promptly to the Clinical Research Manager

Site & Staff Support

• Assist remote data collection sites with visit preparation and protocol adherence
• Provide reminders to remote staff regarding required visit procedures and materials
• Troubleshoot basic technical issues with iPads and electronic data collection tools
• Communicate issues, deviations, or concerns promptly to the Clinical Research Manager

Compliance & Confidentiality

• Maintain participant confidentiality in accordance with HIPAA regulations
• Follow institutional policies, study protocols, and standard operating procedures
• Escalate protocol compliance concerns to the Clinical Research Manager as needed

Basic Requirements:

• Knowledge and skills as typically acquired through Bachelor's Degree OR four years of related experience Required
  
  Work Experience Preferred:
• 0-2 years experience as a Clinical Research Study Coordinator or equivalent position. Required