Sourcing Manager

Position Title: Sourcing Manager

Position Classification: Regular; Exempt; Full-Time; 40 Hours/Week

Reports To: Director of Pharmacy and Sourcing

Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or a hybrid of these two options.

Travel: Up to 20% International travel

Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship.

Position Overview

The Sourcing Manager is a member of the Sourcing and Pharmacy team within the International Operations department, which is responsible for cross-site planning and support for facilities, biomedical, pharmacy, and supply chain. The Sourcing Manager will lead sourcing and compliance activities within the Pharmacy and Sourcing Team, including supervising a team of analysts, with the goals of improving systems for internal and external compliance, pursuing opportunities to increase cost savings and decrease lead time for international orders, and efficiently responding to site order requests. The Manager will work closely with members of Partners In Health's (PIH) programs and clinical teams to understand requirements for new items and procurement activities and will collaborate with Partners In Health's (PIH) finance, contracts, and development teams to improve policies, steward relationships with key vendors and partners, and adhere to grant requirements.

As a member of the International Operations department, the Manager will provide support to other functional areas of the team as needed, including facilities, planning, and logistics. The Manager must be comfortable representing the team both internally and externally to donors, vendors, and other partners with importance to the organization, and will support and contribute to broader organizational projects, including proposal development, grant reporting, budget creation, and systems design.

Specific Responsibilities:

Sourcing (50%)

• Optimize sourcing activities by taking a proactive, solution-oriented approach to implementing new processes and process improvements and updating policies/procedures
• Identify opportunities to implement contracts to increase cost savings and improve lead times; negotiate contracts with vendors
• Lead annual bid process with US-based and international vendors
• Identify and collaborate with partners and vendors who can provide technical expertise in sourcing
• Identify new sources and design systems to report on vendor performance
• Work with clinical and program teams to document specifications and requirements for new purchasing requests
• Manage and clean data related to sourcing activities and conduct data analysis to inform decisions
• Oversee sourcing activities in response to order requests, including ensuring that team members consistently use sourcing data and contracts to inform ordering decisions

Supply Chain Compliance (30%)

• Act as the International Operations department's subject matter expert for funder compliance, including USAID and US Government regulations as well as other donors and regulatory agencies
• Evaluate supply chain processes, systems, and documentation to ensure ongoing compliance; propose and execute improvements and solutions to areas of weakness, and implement training to align with organization best practices.
• Design reports and contribute to the design and testing of information systems to enable compliance and accurate donor reporting
• Flexibly respond to requests for support from sites and other departments

Team Management (20%)

• Manage and supervise Sourcing Analysts, ensuring staff are efficiently completing work, meeting site needs, and coordinating with other departments and teams as needed
• Support and train team members to ensure compliance with internal and external procurement guidelines
• Ensure staff have clear responsibilities, help manage workloads and identify and remove obstacles to achieving goals, and help develop individuals to achieve their personal and professional goals

Qualifications:

Required Experience, Education, Licenses or Certifications:

• 6-8 years relevant experience, or a combination of experience and education, in supply chain, operations, global health, or similar field, with at least two years of experience specific to sourcing and compliance
• Experience overseeing procurement, including conducting bids compliant with USAID or similar rules and regulations
• Ability to implement process improvements and positively influence team members towards meeting organizational goals

Preferred:

• Experience with contract negotiation and/or long-term agreements and/or US based group purchasing organizations
• Add something about facilities and biomed sourcing/procurement
• Experience evaluating systems for compliance, ideally with USAID or similar rules and regulations
• Experience managing USAID grants or grants with similar rules and regulations
• Experience working or living in a developing country

Skills

• Required: Both technical (e.g., proficiency in software, clinical, project management) and soft skills (e.g., communication, customer service, creativity and innovation, planning, strategic thinking, change management, persuasion and influencing).
• Experience working with information systems, preferably inventory management or ERP systems, or ability to learn new system quickly
• High attention to detail and proficiency with Microsoft Excel-based data analysis

Core Values and Competencies:

• Demonstrates the organization's core values of: Commitment, Humility, Integrity and Pragmatic Solidarity/Accompaniment
• Accountability - Able to accept responsibility for one's actions, outcomes, and those of their team.
• Achieving results - Able to set realistic goals, put plans into action, monitor progress, evaluate outcomes, and apply lessons learned.
• Adaptability - Able to adapt to change, to balance multiple demands, consider new approaches, and persist towards solutions in changing circumstances.
• Teamwork - Able to work well with others to achieve common goals. Exemplary interpersonal skills; ability to collaborate effectively with staff across departments and countries.
• Leading & Supervising - Able to build effective teams, direct and develop staff, and manage others to meaningful outcomes

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world's leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments' efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Any offer of employment is contingent upon the successful completion of applicable background checks.

Pay and Benefits

The expected starting salary range for new hires in this position is between $75,000-$85,000/year and may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills, and experience. The position belongs to a class of roles that have a salary range between $70,000 and $100,000/year. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with automatic employer contribution, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employee's eligible dependents. PIH

offers professional development and home office reimbursements as well as a flexible paid time off policy with no maximum, generous holiday time, summer and winter breaks, and a sabbatical leave policy.

Partners In Health will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact: [emailprotected]