Nursing, Fast Flex Administrative Coordinator

Working Title: Nursing, Fast Flex Administrative Coordinator

State Role Title:Administrative and Office Specialist III

Position Type:Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Health and Behavioral Studies

Department: 100805 - Fast Flex Nursing Program

Pay Rate:Maximum Starting

Specify Range or Amount: $40,000

Is this a JMU only position?No

Is this a grant-funded position?No

Is this a Conflict of Interest designated position?N/A

Beginning Review Date:2/9/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
* Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
* Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
* Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
* Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
* Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The School of Nursing at James Madison University seeks an administrative professional providing comprehensive administrative and operational support for the BSN- Fast Flex, which serves a population of students pursuing their baccalaureate degree through evening and weekend course and clinical delivery models. The role promotes and upholds the values of the School of Nursing while ensuring smooth coordination of program operations, including admissions support, student record management, budget management and faculty liaison activities. In addition, the position contributes to the broader School of Nursing by collaborating across programs and ensuring consistency with university standards and accreditation requirements.

Duties and Responsibilities:

Manage the BSN- Fast Flex Program Coordinator's calendar and support workflow prioritization. Serve as the central point of contact for inquiries related to the BSN- Fast Flex, ensuring professional and timely communication with prospective, current, and alumni students, as well as faculty and external stakeholders. Screen visitors and calls, directing inquiries appropriately while maintaining confidentiality and professionalism.

Organize and oversee the admission process for the BSN- Fast Flex and concurrent enrollment programs in collaboration with the Program Coordinator. Conduct initial transcript reviews for all potential students, create electronic documentation for Program Coordinator review, and provide clarification and follow-up with applicants as needed. Organize and maintain accurate student records, files, and databases for prospective, enrolled, and alumni students in compliance with university and accreditation standards. Ensure all admission documentation, files, and correspondence are accurate, complete, and securely maintained.

Plan and coordinate BSN- Fast Flex events and meetings. Prepare agendas, take and distribute accurate minutes, and maintain recordkeeping. Collaborate with PCE and marketing staff on recruitment and outreach events; attend events as needed, including day travel.

Assist the Clinical Coordinator with the clinical placement process by maintaining placement spreadsheets and supporting communication between students, program coordinator, and clinical agencies. Ensure finalized placements and confirmations are routed appropriately to the School of Nursing front office.

Support the Clinical Coordinator with oversight of immunization and other required documentation for clinical readiness ensuring timely collection, review, and record maintenance.

Maintain computerized accounting of the operating budgets of the E&G, and differential tuition, budgets. Maintain school credit card, make purchases and reconcile card monthly. Completes part time T&R, summer payroll and timesheet entry. Prepares adjunct instructor contracts and PAR forms.
Other duties as assigned.

Qualifications:

* Demonstrated proficiency in managing and coordinating office processes and fluency with Microsoft Office Products.
* Strong skills in designing, managing, and analyzing spreadsheets to support program admissions, student progression tracking, budgeting and accreditation reporting.
* Must be self-directed and able to complete multiple projects with limited supervision.
* Exceptional organization skills and ability, and ability to be flexible.
* Exceptional oral and written communication skills, and strong interpersonal and listening skills.
* Detail -oriented and able to work with a high degree of accuracy.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.