Administrative Support Assistant III

Working closely with the Director for Office of General Education, this individual will be responsible for coordinating the "life cycle" of General Education courses by providing administrative support with initial course proposals, routing through the CA and UWGEC approvals processes, and the recertification process of the GE courses within the curriculum.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties and Responsibilities:

General Education Administrative
* Support proposers, instructors, and Colleges on the process for submitting new GE courses and modifying GE courses.
* Maintain electronic archives with all course proposal information, Box/Google Drive files/folders (~ 500 courses). Review documentation notes and update various files accordingly and notify personnel when documents are ready for review.
* Provide administrative support for the GE Course Recertification process including delegating reviews to UWGEC and communicating the outcomes of the recertification process with instructors, Colleges, and Curricular Affairs.
* Pull relevant data and create reports from UAnalytics for GE courses, instructor lists, and other information as needed.
* Provide comprehensive administrative support to the University-Wide General Education Committee (UWGEC), meeting facilitation, minute taking, quorum management, voting administration, and recordkeeping.
* Coordinate orientation and onboarding for UWGEC Chairs, committee members, and OGE staff.
* Manage UWGEC communications, including listserv updates, website content, and committee correspondence.
* Oversee the creation, distribution, and archiving of official UWGEC decisions and vote notices, ensuring accurate documentation and timely communication to faculty, departments, and Colleges.

Curricular Affairs
* Facilitate the routing and approval processes for General Education courses between departments, UWGEC, and Curricular Affairs within the stated dates and deadlines for course approvals and updates to the GE program.
* Maintain ongoing communication with course proposers, instructors, and departmental representatives to provide updates on proposal status and facilitate timely completion of the review process.
* Update course proposal forms, training materials, website and routing procedures as needed to reflect current GE curriculum practices.
* Assist with UAccess management, cross-check and catalog document submissions and enter/update information into UAccess.
* Serve as the primary liaison with Curricular Affairs and GE, ensuring compliance with deadlines, approval requirements, and procedural consistency between GE and CA.
* Assist with course approvals as needed.

Knowledge, Skills, and Abilities:

*Excellent written and oral communication skills.

*Excellent organizational and time management skills.

*Strong attention to detail.

*Strong ability to take initiative and demonstrate follow-through on projects.

*Ability to manage multiple projects and competing priorities in a timely manner.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• 5 years of relevant experience or equivalent combination of education and work experience.

• Experience working in higher education.