New

Administrative Assistant

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Jan 30, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Department of Human Development and Family Studies is seeking an Administrative Assistant - Senior Support to provide advanced administrative and financial support. This position supports faculty and departmental operations by processing transactions, monitoring budgets, supporting research accounts, and serving as a key liaison with the College Research Office and Financial Hubs. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while working both independently and collaboratively. RESPONSIBILITIES Collect, verify, and submit financial documentation (invoices, receipts, travel forms, payment requests, etc.) to the appropriate financial hub for processing. Initiate and track transactions in SIMBA, Workday, PSUbuy, and ServiceNow. Serve as liaison with financial hubs and the Research Office to resolve issues and ensure compliance with university and sponsor policies at both college and university level. Monitor budgets, grant end dates, and matching funds; run SIMBA and Workday reports, including negative balance reports. Prepare financial projections and assist faculty with questions related to their accounts. Navigate eSteward to pull student scholarship eligibility to determine best utilization of awarding funds; submit awards for disbursement; adjust, cancel or re-award as needed. Approve labor distribution plans and effort certifications; serve as a Workday proxy for payrelated actions. Provide backup to administrative manager and other staff to support key departmental operations such as facilities, scheduling, searches, department events, and promotion and tenure processes. Contribute to process improvement by identifying workflow issues and sharing feedback. QUALIFICATIONS The ideal candidate will be detail-oriented and able to work effectively and independently; but also comfortable, competent, and experienced working directly with faculty/staff collaborators. Specific competencies critical to success include: excellent verbal and written communication skills; organizational skills & an excellent attention to detail; a team-oriented, collaborative approach; ability to work in a fast-paced environment; and ability to build strong professional relationships. Experience with Penn State's core administrative systems or similar platforms is strongly preferred, including SIMBA (Penn State's SAP-based financial system), Workday (HRIS), PSUbuy (SAP-based procurement platform), Microsoft Office Suite, eSteward (gifts and endowments), and ServiceNow (incident tracking). Training and guidance will be provided for candidates who are eager to learn and grow in these areas. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None LOCATION After a successful training period, this position offers a flexible work arrangement that combines remote and on-campus work. Questions related to a flexible work schedule should be directed to the hiring manager during the interview process. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines