Administrative Support Specialist

Are you ready to make an impact? At North Carolina Central University ( NCCU), we are more than an institution-we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,' NCCU has been a cornerstone of education since 1910, fostering innovation and progress.

Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.

An opportunity awaits you at NCCU, where your purpose can take flight.
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As a critical part of the NCCU leadership team, EHS promotes health and safety for students, faculty, staff and visitors to campus. EHS works with university, county and state agencies to ensure compliance with all of the various regulatory bodies that govern health and safety including OSHA, Department of Health and Human Services, Department of Environmental Quality and others through the provision of technical assistance, education and policy making.

This position will provide administrative support to a multi-disciplinary safety team which prides itself on excellent customer service. The primary purpose of this position is to provide administrative and budget support to the Environmental Health and Safety ( EHS) team. Major duties include departmental correspondence, maintaining accurate training and other databases, report writing, taking and distributing minutes, data collection and analysis, verifying and summarizing data, providing purchasing and budget support, and providing overall administrative structure for the Department.

* Experience with financial budgets including purchasing, reconciliation, etc.

* Experience adjusting language or terminology to meet the needs of the audience
* Experience designing projects and working with minimal supervision
* Prioritizing work and meet deadlines
* Professional level skills in Microsoft Word, Excel, Outlook, and PowerPoint to meet organizational needs
* Experience adapting to change and work in a fast-paced environment
* Experience following up and through on assignments with minimal supervision
* Substantive knowledge of office or work unit procedures, methods, and practices
* Demonstrate and apply knowledge in performance of administrative tasks
* Experience providing excellent customer service
* Compile, assimilate, and organize both printed and electronic information
* Experience applying knowledge of data collection, storage, organization, manipulation, and or analysis of data
* Exercise judgment, discretion, and negotiation skills in problem situations
* Learning, interpreting, and explaining policies, regulations, and programs
* Responding to inquiries and coordinate a variety of resources in acquiring and disseminating information
* Working collaboratively with diverse groups * Excellent verbal and written communication skills

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Prefer at least an Associate's degree, with a focus in business, accounting, or management.

N/A

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Receives requests for EHS services from faculty, staff, and/or students and records all relevant information and provides the request to the EHS Director and staff. Assists the Director and EHS staff in coordinating plans and schedules to complete regularly scheduled tasks, inspections, and emergency/priority issues. Communicates routine and general information to staff, clients, and/or public about standard services, processes, and procedures using prescribed or established guidelines. Screens and directs clients /visitors to appropriate source. Gathers readily available information from office records to draft e-mails, memos and other documents. Proofreads documents for grammar, spelling, punctuation, and basic formatting. Provides answers to requests for general information.

Monitors and reconciles departmental or program budget and tracks travel and office expenditures. Enters information into NCCU Purchasing systems (requisitions, invoice processing, creating purchasing orders) and routes for approvals. Reconciles records for purchasing cards and ensures incoming invoices are matched to purchase orders and reconciled. Assists EHS personnel with travel arrangements and entering travel into NCCU systems.

Records, compiles and summarizes data using established format. Compiles and organizes information from different sources to organize and coordinate data and develop reports. Assists the Director EHS in ensuring all reports are scheduled, planned, and completed on time. Ensures annual inspections required by EHS reporting and/or coordinated with laboratories and other campus entities are scheduled and completed.

Employee Benefits available to NCCU permanent employees include the following and more: