Faculty Support Coordinator - 138093

The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all. The School focuses on health, diversity, inclusion, and social equity in everything we do. We believe this starts in the workplace, where we actively strive to ensure a sense of belonging for everyone and honor the idea that through our differences, we are better together. In working to fulfill that vision, we are comprised of more than 125 primary appointed faculty and academics, 150 staff members, and 25 secondary appointed faculty and provide mentorship and instruction to 900+ BSPH undergraduate major students and 225 postgraduate students across six degree programs as well as a clinical residency. We conduct research and instruction in public health disciplines such as Biostatistics and Bioinformatics, Climate & Environmental Health, Community Health Services & Preventive Medicine, Epidemiology, Global Health, Health Behavior, Health Equity & Justice, Health Policy, Public Mental Health & Substance Use, and Technology & Precision Health, totaling ~$255M in grants and contracts and housing five research service cores. We engage in research and teaching collaborations across the University and the community at-large. Partnerships with the community and with health agencies are fundamental to the School.

The Faculty Support Coordinator provides a variety of complex administrative support functions for the Herbert Wertheim School of Public Health and Human Longevity Science (HWSPH) and its faculty, including coordinating and scheduling meetings and faculty recruitment visits; organizing conferences, teleconferences, and other school and programmatic events; coordinating travel arrangements and processing entertainment and travel reimbursements; purchasing; assisting with preparation, editing, and formatting of presentation materials, grant applications, and journal manuscripts; and performing other duties as assigned that require tact, independent analysis, judgement, diplomacy, organizational skills, and discretion.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

• Four years of related experience, education/training, OR a Bachelor's degree in related area.

• Ability to use sound judgment in responding to issues and concerns.

• Ability to use discretion and maintain confidentiality.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Demonstrated ability to develop and maintain effective, productive, and cooperative professional relationships with faculty, staff, academics, and trainees at all levels of the organization and with outside individuals and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs.

• Solid organizational skills and ability to multi-task with demanding timeframes. Ability to set priorities in order to meet established deadlines; skills to work effectively in a high volume environment, dealing with numerous detailed projects simultaneously on short deadlines. Strong skills in short-term planning, analysis, problem-solving, and customer service.

• Working knowledge of common organization-specific and other computer application programs. Proficient in Microsoft Word, Zoom, Doodle and with working knowledge of PowerPoint and Excel as well as browsers and a variety of web-related programs. Working knowledge of presentation systems such as projectors and lecture hall audio.

• Demonstrated experience in arranging and coordinating complex travel.

• Demonstrated experience in arranging, coordinating, and hosting visitors such as faculty recruitment candidates and speakers, including accommodations, transportation, group meals, multi-day itineraries, etc.

• Ability to research data from a variety of sources, identifying and extracting relevant data.

• Ability to work with minimum supervision, but also function effectively as part of a team.

• Knowledge of NIH (and other) grant proposal components, steps, biosketches, and review and manuscript submission.

• Knowledge of UC academic policies and procedures. Understanding of UCSD and UCOP organizational structures, departments and units, and communication channels.

• Background and theoretical knowledge in Public Health research, education, and practice.

• Employment is subject to a criminal background check.

• Must be able to work various hours and locations based on business needs. Occasional hours outside of normal business hours and overtime may be required.