Executive Secretary

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Executive Secretary - Thermosystems

Elmhurst, IL

Pay Range: $27.64 to $31.25 per hour

Job Responsibilities:

• Manage and direct all incoming telephone inquiries to the appropriate departments or individuals.
• Welcome and assist office visitors, ensuring timely notification to relevant team members.
• Sort, distribute, and manage incoming mail and coordinate the shipping and receiving of office packages.
• Monitor inventory levels and coordinate the procurement or discontinuation of office supplies, snacks, and beverages.
• Coordinate logistics for office events, including team lunches, client/vendor visits, and on-site training sessions.
• Coordinator travel and accommodation arrangement for team members attending off-site events or meetings.
• Oversee the general upkeep and presentation of the office environment, as well as contacting the appropriate service providers to resolve facility-related issues
• All other duties assigned.

Qualifications:

• Must have a Highschool Diploma or GED
• At least 2 years of previous experience is required
• Must have experience working with Microsoft 365