SENTENCE/DOCKETING ANALYST 1* - 12162025-73368

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, ADMINISTRATION DIVISION, DAVIDSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

1. Have good moral character as determined by investigation;
2. Complete a criminal history disclosure form in a manner approved by the appointing authority;
3. Agree to release all records involving their criminal history to the appointing authority;
4. Supply a fingerprint sample in the manner prescribed by the TBI for a fingerprint bases criminal history records check;
5. Have no conviction for a felony or have been discharged under any conditions other than honorable conditions from any branch of the United States armed forces.

Overview

Under general supervision, performs professional sentence calculation or parole docketing work of considerable difficulty and performs supervisory work of average difficulty and performs related work as required. This is the working-level, professional class in the Sentencing/Docketing Analyst sub-series with the entry level being the Sentence/Docketing Analyst 1. An employee in this class analyzes sentence or parole structure, sentence calculation or parole docketing work, and sentence or parole hearing management procedures. This class differs from Sentencing/Docketing Analyst 1, in that incumbents of the latter are at the entry level and are learning the competencies of this level. This class differs from the Sentence/Docketing Management Supervisor in that incumbents of the latter supervises a Sentence Computation Unit, a Sentence Information Services Unit, or a Parole Docketing Unit and explains, interprets, and enforces laws pertaining to sentence calculation or parole docketing.

Responsibilities

1. Identifies the separate components of an offender's sentence structure to explain to the courts the offender's sentence history and calculation. References offender court orders with legal codes, policies, and procedures to confirm that the order is in compliance with the legal requirements for a parole hearing, determinate release, or the offender's expiration of sentence release.
2. Analyzes the offender's file and history to ensure that the overall sentence and time served is in compliance with the court orders. Ensures that staff under their personal supervision understands their personal job responsibilities in processing and reviewing offender's records and files.
3. Ensures that offender records are complete, accurate, and properly stored and reviews offender judgment orders for accuracy and proper calculations as required by codes, policies, and procedures. Confirms that all required data and information is accurate prior to certifying parole eligibility, determinate release eligibility, or prior to authorizing the release of an offender as required by codes, policies, and procedures.
4. Monitors staff under their supervision in their processing and maintenance of all required offender information, credits records as required by policy and procedures. Enters and maintains all required information and changes in information into information records systems as required by codes, policies, and procedures.
5. Supervises the processing of orders when all data, information, and codes are complete and correct according to the requirements of codes, policies, and procedures. Reviews dockets and reports on offenders to determine release eligibility, expiration of sentences, and to clear out court status as required by codes, policies, and procedures.
6. Receives documentation on offenders from public officials at all levels and contacts a variety of public officials regarding offender information and records as required by laws, policies, and procedures. Participates in the formulation and execution of improvements for programs, policies, and procedures to address operational requirements for processing offender's sentence calculations and releases.
7. Communicates with supervisors, peers, persons outside the organization, or subordinates as required in response to inquiries for offender information to explain details relative to parole or revocation hearings, sentencing, or parole release as required by codes, policies, or procedures.
8. Trains, coaches, and develops staff under their supervision and other staff as required by policies, procedures, and unit manuals. Provides job performance guidance, coordinates workload, maintains files, recommends changes and improvements in the processes and procedures for work performance.

Competencies (KSA's)

Competencies:

1. Decision Quality
2. Manages Complexity
3. Plans and Aligns
4. Being Resilient
5. Interpersonal Savvy

Knowledges:

1. Administration and Management
2. Clerical
3. Customer and Personal Service
4. Law and Government

Skills:

1. Active Learning and Listening
2. Complex Problem Solving
3. Speaking
4. Learning Strategies
5. Time Management

Abilities:

1. Inductive Reasoning
2. Problem Sensitivity
3. Selective Attention
4. Information Ordering
5. Speech Clarity

Tools & Equipment

1. Personal Computer
2. Telephone
3. Fax machine
4. Printer