Buyer II

• People First- Giving priority to others
• Respect- Treating others with courtesy and dignity
• Integrity- Serving with honesty, trust and hard work
• Deliver- Following through on commitments while exceeding expectations
• Excel- Creating an innovative and improving work environment

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Delivers customer service by responding to procurement inquiries, assisting departments with purchasing procedures, maintaining vendor communication, and providing training and support on financial software and procurement processes.
• Supports procurement activities by coordinating competitive bidding processes, clarifying specifications, soliciting bids and proposals, conducting pre-bid and pre-proposal meetings, evaluating responses, preparing bid tabulations, and assisting with award recommendations.
• Assists with contract and purchasing compliance by reviewing and approving purchase orders, verifying contract pricing, maintaining contract documentation, and ensuring adherence to applicable laws, policies, and procedures.
• Administers the Purchase-Card program by processing and auditing transactions, identifying exceptions, reconciling monthly activity, uploading data into the financial system, and maintaining accurate records and training materials.
• Conducts research and reporting by analyzing market trends, vendor performance, and pricing data; preparing reports for budgeting, benchmarking, and compliance; and staying informed of procurement policy updates.
• Coordinates surplus property processes by scheduling auctions, tagging and photographing items, and maintaining inventory records.
• Serves as the subject matter expert for purchasing software, maintains procurement systems, updates the purchasing website, and provides support to system users.
• Represents the City in professional purchasing associations and maintains current knowledge of local, state, and federal procurement laws and best practices.
• Maintains a safe, clean, and organized work area and ensures the security of materials.
• Maintains regular and consistent attendance in accordance with the assigned work schedule.

Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelors degree or equivalent plus three (3) or more years of relevant experience involving public purchasing, contract administration, office administration and personal computer operations.

• Valid Class C Driver's License.
• Professional Public Buyer Certification or equivalent preferred.

Knowledge of:

• City purchasing policies, procedures, ordinances, and State of Texas procurement laws.
• Public purchasing principles, competitive bidding practices, and contract administration.
• Financial systems, purchasing software, and procurement modules.
• Purchase-Card program guidelines, reconciliation processes, and audit standards.
• Modern office practices, procedures, and equipment.
• Market research methods, vendor evaluation techniques, and pricing analysis.

• Coordinating procurement activities, preparing solicitations, and evaluating bids and proposals.
• Reviewing purchase orders and contract documents for accuracy and compliance.
• Administering Purchase-Card transactions, identifying discrepancies, and maintaining audit-ready records.
• Providing training and support on financial software and procurement procedures.
• Establishing and maintaining effective working relationships with vendors, coworkers, and City staff.
• Managing multiple tasks and deadlines with attention to detail and accuracy.
• Preparing clear and concise reports, correspondence, and documentation.
• Communicating effectively in both oral and written formats.
• Using Microsoft Office and financial software systems to perform procurement-related tasks.

Physical Demands / Work Environment

This list is intended to describe the general nature and level of work being performed; it does not address the potential for accommodation.

• Work is primarily performed in a standard, climate-controlled office environment.
• Requires prolonged periods of sitting, with occasional standing and walking.
• Frequent use of hands and fingers to operate a computer, telephone, and other standard office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Verbal and auditory ability to communicate effectively in person, by phone, and in virtual meetings.
• Occasional reaching, bending, or lifting to access files, supplies, or equipment.
• Ability to lift up to 50 lbs. occasionally or negligible weights frequently.
• May require travel to attend off-site meetings, training sessions, or vendor visits.