Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Location: Metairie, LA

Position Overview: The Executive Administrative Assistant serves as the professional anchor for our Metairie location, combining executive support, office management, and front-of-house responsibilities into a highly visible, trusted role. Positioned at the reception desk, this individual is often the first and last impression of our company, setting the tone for how employees, visitors, and partners experience our culture.

Key Responsibilities:

• Serve as the primary point of contact for the floor, welcoming visitors, executives, and employees with professionalism and warmth.
• Answer and direct incoming calls; manage visitor check-in, badges, and notifications.
• Check visitor status', updates logs, monitor access, troubleshoot issues.
• Act as a cultural ambassador, modeling professionalism, service orientation, and company values in every interaction.
• Maintain a polished, organized, and welcoming reception and common area environment.

• Provide high-level administrative support to on-site executives, including:

• Calendar management, meeting coordination, and scheduling prioritization
• Preparing meeting materials, agendas, and follow-ups
• Coordinating internal and external meetings with senior leaders
• Partner effectively with executives to anticipate needs, manage logistics, and support day-to-day efficiency.

• Interact regularly with the CEO and CEO's office.

• Own day-to-day office management responsibilities for the floor, including:
• Coffee service, breakroom readiness, and office supply inventory
• Conference room scheduling, setup, and readiness
• Coordination with facilities, IT, security, and cleaning services
• Serve as the primary on-site contact for vendors and service providers; ensure smooth visits and issue resolution.
• Maintain vendor documentation as needed (e.g., COIs, access requirements).
• Support ad-hoc projects and initiatives as requested by leadership.

• Support and organize on-site meetings, leadership sessions, employee events, and hosted gatherings.
• Coordinate logistics including room setup, catering, AV needs, and visitor experience.

Qualifications:

• 5+ years of progressive administrative or executive support experience, ideally in a corporate or professional services environment.
• Demonstrated experience supporting senior leaders with complex calendars and priorities.

• Prior experience in an executive assistant, office manager, or front-of-house role.
• Experience coordinating events, meetings, or leadership offsites.
• Background in environments requiring high discretion and executive presence.

Skills and Abilities:

• Handle sensitive information with the highest level of confidentiality and discretion.
• Bring creativity and attention to detail to events that reinforce culture and employee engagement.
• Exceptional interpersonal, written, and verbal communication skills.
• Proven ability to manage multiple priorities with accuracy and calm under pressure.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort learning new systems quickly.

Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.