Director of Finance & Administration, McKetta Department of Chemical Engineering

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Job Details:

The McKetta Department of Chemical Engineering's undergraduate and graduate programs are both top 10 ranked programs in the nation according to U.S. News & World Report. The department leads pioneering research and education in vital areas such as energy and the environment, human health, materials and manufacturing. Our faculty includes 12 members of the National Academy of Engineering and two National Medal of Technology and Innovation recipients. Our students go on to transform industries, benefit society and improve quality of life.

The Director of Finance & Administration position is responsible for providing leadership and oversight of all aspects of the of the McKetta Department of Chemical Engineering's administrative, financial, and academic operations.

• Financial/Budgeting Oversight- Prepare the department's annual budgets including the strategic budget, supplemental teaching budget, and operational budgets. Review and approve business contracts, tuition payments, and payment vouchers. Monitor the department's stopgap and default tuition accounts. Prepare and supervise the preparation of various department reports, annual operation budgets, endowment reporting and ensure compliance with funding regulations. Serve as Electronic Office Manager (EOM) and coordinate authorizations to various financial systems for departmental staff.

• Human Resources- Provide oversight of the human resources functions for the departments. Review and approve appointments for compliance with relevant policies. Act as departmental Cost Center Manager, HR Partner and Timekeeper. Process Professional-Track Faculty appointments, draft faculty offer letters, and process faculty summer assignments. Oversee graduate student, visiting scholar, and researcher hiring and on-boarding. Review human resources and payroll costing data regularly to ensure proper use of funding, ensuring adjustments are processed in a timely manner and in accordance with funding stipulations.

• Operational Oversight- Oversee the Undergraduate and Graduate program offices, Facilities and IT team, Business Affairs team, Administrative staff and External Relations team. Assist the Chair with development and implementation of new programs, initiatives and special projects. Enhance daily operations of the department through process and procedure improvements, staff training, and providing professional development opportunities.

• Faculty Affairs- Assist the Chair and various committees with faculty recruitment, hiring, awards, and reviews. Support new faculty in on-boarding and monitoring of start-up commitments.

• Department's Liaison- Work closely with the CSE Dean's Office, central offices, and other departments or colleges. Provide timely and effective communication to department stakeholders related to new policies or procedures.

• Other related functions as assigned.

• Bachelor's degree and progressively responsible experience managing administrative operations.

• Understanding and ability to converse thoughtfully and intelligently about business and administrative operations.

• Demonstrated organizational skills.

• Demonstrated ability to work effectively in a team-oriented environment.

• Demonstrated ability to work successfully with individuals at all levels of an organization.

• Demonstrated ability to seek opportunities for collaboration.

• Excellent relationship-building skills.

• Professional demeanor.

• Demonstrated ability to think strategically and creatively and manage details of several concurrent projects.

• Demonstrated ability to effectively manage competing priorities and to identify and prioritize work.

Equivalent combination of relevant education and experience may be substituted as appropriate.

• Ten or more years of managerial experience.

• Relevant professional experience in managing academic and administrative units serving a broad population of faculty, students, and staff.

• Proven track record of leading development or strategic restructuring of administrative functions and developing/implementing strategic plans.

• Experience working in a STEM environment, ideally with a substantial research operation.

• Experience working with faculty, staff, and students in an academic environment.

• Experience showing a high degree of initiative and good judgment.

$95,000+ depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• May be required to work some weekend, evening and university holiday hours

• Resume/CV

• Letter of Interest

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.