Compliance Specialist

The Compliance Specialist manages the background check adjudications process for the entire university. The primary responsibilities include being the superuser and primary contact for the background check reporting systems, performing day-to-day operational and administrative activities for the team, including vendor and contract management, planning and logistics for TA events held weekly and monthly, and report preparation.

Location and Work environment: This is a hybrid position, with 1 - 2 days a week on campus. In-person work will be located on the UMN Twin Cities campus.

Work Schedule: Standard business hours, Monday through Friday.

Primary Responsibilities:
Background Check Process Management (90%)

• Manages and oversees the background check process for the entire university. This includes background checks for Senior Administrators, Faculty, Staff, and Students
• Works closely with the Talent Acquisition team to review background check results which have been flagged as not meeting company standards. The person in this role will function as a tier 2 level review for background checks that need more in-depth knowledge. This will include analyzing the results based on the following criteria: recency, severity, and relatedness of the crime. Independently makes the determination to allow the individual to be hired or determines that a hire cannot be made. Elevates some results to either the Director of TA and/or the Office of General Counsel.
• Develop and deliver training on background check policies and procedures.
• Serves as the Subject Matter Expert (SME) for background check-related questions.
• Manages the pre-adverse and adverse action process to ensure compliance with the Fair Credit Reporting Act.
• Reviews monthly audit reports to ensure that background checks are conducted on all new hires or transfers as per our background check policy
• Provides guidance and interpretation of the background check policy and ensures it is being followed.
• Use Salesforce to track and manage background check questions and requests.
• Provides reporting on a monthly basis to the leadership of Talent Acquisition.
• Key background check contact to all departments of the university.
• Responsible for reviewing the invoicing of the background checks. Follows up with vendor or campus contacts as needed.
• Resolves background check-related issues with the vendor directly.
• Actively leads the selection process for a potential background check vendor.

TA Procurement and Contract Management (10%)

• Reconciles, processes, and tracks Talent Acquisition purchases and related contracts with vendors.
• Requests purchase orders, requisitions requests for TA vendors.
• Manages the talent acquisition procurement card.

Required Qualifications

• A Bachelor's Degree in Human Resources, Criminal Justice, Business Administration or related field or a combination of education and/or experience to equal at least four years

Preferred Qualifications

• Two years of experience in HR, compliance, background check screening, talent acquisition or audit-related work
• Administrative support experience is highly desired

The Office of Human Resources (OHR) at the University of Minnesota partners with the campus community to support a strong, diverse workforce that drives the University's mission. We are guided by a vision to create a workplace where people feel connected, supported, and successful. Our approach is grounded in our core values of integrity, service, innovation, collaboration, and responsibility.

Pay Range: $58,000-$63,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Required application materials: Resume

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).