Executive Administrative Assistant AZO

The Executive Assistant will provide primary administrative support to the Vice Provost of Arizona Online. They will also provide occasional support to the Arizona Online Directors on other initiatives.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties and Responsibilities:

• Manage, coordinate, and work independently to handle the schedules of Arizona Online leadership including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for multiple executives.
• Provide meeting support held by the leadership including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives.

Knowledge, Skills, and Abilities:

• Demonstrated ability to manage and coordinate complex schedules and travel arrangements for executives or senior leadership.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
• Advanced proficiency skills in Microsoft Office applications, including Office 365, Outlook, Word, Excel, and PowerPoint.
• Proven ability to exercise sound judgment, discretion, and tact in interactions with board members, stakeholders, and the public.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience.

• 5 years related work experience in an administrative support role in the corporate setting.
• Working knowledge of Concur, a bonus.