Temporary Part-Time Administrative Assistant - Honors College

The Honors College at West Virginia University is currently accepting applications for a Temporary Part-Time Administrative Assistant.

About the Opportunity

The position has three main areas of work. First, assist in the office of Undergraduate Research to take on some of the duties of a program coordinator that has left. Second, to do work for the Governor's Honors Academy that will bring ~130 of the state's top high school students to the Morgantown campus for a 2-week summer immersive experience. And finally, take of some duties of the office administrator in the Honors College who will go on FMLA in the spring 2026 semester.

What You'll Do

Undergraduate Research

• Help with the logistics for Undergraduate Research Day at the Capitol (February 19):
  • Coordinate with students presenting the bus ride to Charleston.
  • Make bus reservations and follow up with all confirmations needed.
  • Travel to Charleston and help students with whatever is needed.
• Help with Spring Symposium (April 9):

  • Coordinate poster boards delivery

  • Set up Ballrooms and oral presentation rooms
  • Coordinate catering
  • Coordinate contact with WVU offices tabling at the symposium
  • Make nametags for presenters and judges
  • Coordinate with the team all the materials that need to be transported from Undergraduate Research (Eiesland Hall) to the Mountainlair for the day of the event.
• Help with mentor award:
  • Order and plaques and coordinate deliver to the Blaney house for ceremony.
  • Coordinate payment of the monetary award with awardees, which involves filling out forms and keeping track of expenses.
• Help with SURE orientation day (May):
  • Coordinate lunch order and delivery
  • Coordinate social activities that happen in May and June, which include:
  • Space reservations and confirmations
  • Order food and coordinate delivery.
    
• Governors Honors Academy
  • Create the Course Offerings document that includes instructor photos/biographies and course names/descriptions
  • Secure classrooms for faculty
  • Work with GHA deans to determine which faculty will give evening presentations
  • Create faculty shopping lists as faculty request materials
  • Do the purchasing for the academy and reconcile those purchases
  • Organize faculty requested materials
  • Execute a plan for transporting students between campuses as well as transportation for off-campus trips
  • Book off-campus trips
  • Revise the GHA Student Handbook
  • Revise the medication form if necessary
  • Make Qualtrics form to collect student information, insurance card scans, and all necessary waivers + signatures
  • Work with deans to modify course request form
  • Communicate with high schools with low participation rates to encourage applications
  • Communicate with parents about GHA and how it functions
  • Assist with payroll
• Honors College
  • Manage calendars of the Dean and Assoc. Dean
  • Schedule requested meetings (may include Honors Advisory Council and/or Honors College Visiting Committee)
  • Purchase food for meetings and/or events
  • Manage media room and annex calendars
  • Answer phone at front desk if/when students aren't available
  • Ask directors for end-of-year purchases
  • Assist staff with budget questions/funding strings/reconciliations
  • Assist with events (Honors ceremony, Bucklew events)
  • Serve as an onsite coordinator for events
  • Work with Marketing and Communication to plan events
  • Manage student workers and timecards
  • Assist with ordering/planning for welcome week
  • Work with associate dean and SBA to submit fall payments (secondary assignment forms and contracts)
  • Schedule whole team events
  • Track spending of faculty development funds held by the honors college

Other duties as assigned

Pay Grade: 15

Length of Assignment: 7 Months

• BS or an equivalent combination of directly related work experience.
• (1) year of experience- Working with high school students preferable.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities

• Good team player
• Fluent with Microsoft software including Word, Excel, PowerPoint
  

Licenses/Certifications

• Valid US Driver's License

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.