Advancement Administrative Assistant

The CHASS advancement team advances the mission and visibility of NC State's College of Humanities and Social Sciences by building relationships, elevating the college's reputation, and generating resources to support its people and programs. The Communications and Marketing team leads college-level messaging, brand management, storytelling, and strategic communications. The Development team cultivates and stewards donors and alumni to secure private support and philanthropic investment. Together, these units work to connect external audiences to the college's mission and impact.

The Advancement Administrative Assistant serves as an essential member of the College of Humanities and Social Sciences ( CHASS) advancement team, which includes the offices of Communications and Marketing and Development. This position supports the operational, administrative, and project management needs of both teams, ensuring efficient coordination of activities, compliance with university business practices, and alignment with the college's strategic priorities.

The Advancement Administrative Assistant provides high-level administrative, business, and scheduling support to the Executive Director of Philanthropy and the Director of Communications and Marketing, while managing internal processes that enable both teams to operate smoothly and collaboratively. The position also serves as a project manager for select cross-unit initiatives, including several events, communications projects, and advancement-related programs.

Key Responsibilities and Competencies
1. Business Operations and Administrative Support

2. Executive Scheduling and Administrative Coordination

3. Project Management and Cross-Unit Coordination

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Bachelor's degree and one year of office experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

- Strong attention to detail and high level of organization.
- Excellent organizational, written, and verbal communication skills.
- Competency with Microsoft Office Suite and the Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets and other digital collaboration tools.
- Ability to work independently, manage multiple priorities, and exercise sound judgment and discretion.
- Positive, customer-centered attitude.
- High level of interpersonal and problem-solving skills.

- Professional administrative or operational experience in higher education, development, or communications.
- Demonstrated project management experience and ability to coordinate complex activities.
- Familiarity with NC State or UNC System business processes, including purchasing, travel, and reconciliation.
- Experience with donor databases or customer relationship management systems (CRMs).
- Ability and willingness to identify and suggest ways to increase the efficiency and effectiveness of office operations.

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NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.