Events & Operations Coordinator (4722C), Haas School of Business - #82690

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

As the second oldest business school in the United States, UC Berkeley Haas has been redefining business education since 1898. Situated in the heart of Bay Area innovation and rooted in UC Berkeley's public mission, we're a place where ambition meets purpose and innovation meets impact. We develop leaders who challenge assumptions, ask the right questions, and make business better. What sets us apart is our focus on the human edge: judgment, rigor, ingenuity, conviction, and confidence. Our "One Haas" culture is collaborative and unified, bound by four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, Beyond Yourself. Join us in moving business and society forward.

For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/

The Development and Alumni Relations (DAR) team at Berkeley Haas engages and cultivates alumni, parents, friends, corporations and foundations to advance the vision and mission of the school, inviting these key constituencies to provide volunteer leadership and make philanthropic investments in support of the school's students, faculty, and programs. The Development team cultivates prospective donors, both nationally and internationally, to inspire gifts in support of Berkeley Haas and provides staff support for high-level volunteer groups, such as the Berkeley Haas Advisory Board. With over 46,000 living alumni, the Alumni Relations team develops and builds greater awareness for career services, lifelong learning, and networking resources to support the engagement, learning, and connectedness of Berkeley Haas alumni.

The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Application Review Date

The First Review Date for this job is: 12/05/2025.

Responsibilities

The Events & Operations Coordinator provides essential operational support to the DAR team by supporting events, projects, and administrative processes. The employee ensures that key tasks are completed accurately and on time, supporting the team's ability to stay organized, maintain high-quality relationships with alumni and donors, and deliver successful events. This role is central to the smooth functioning of the department, providing reliable, day-to-day support that enables the team to achieve its objectives.

Event Support & Customer Service

• Leads on-site registration experience for DAR events, providing customer service, troubleshooting registration issues and, as applicable, facilitating event payments.
• Serves as the primary communicator for the team's departmental email, triaging and responding promptly to inquiries with professionalism and excellent customer service.
• Coordinates event registration and data workflows, ensuring data accuracy, consistency, and compliance across systems.
• Compiles and analyzes event metrics and reports to inform planning and continuous improvement.
• Prepares and organizes event materials and supplies, including name tags, signage, and related resources.
• Directly responsible for inventory management, packing, and post-event clean-up.
• Maintains the organization and accuracy of digital resources, ensuring files are current, properly archived, and easily accessible across platforms (e.g., Google Drive)
• Coordinates event calendar postings for internal and external audiences, ensuring accuracy, transparency, and timely communication to relevant teams.
• Maintains knowledge of relevant systems to provide back-up support for event registration and communications as needed.

Departmental Operations Support

• Provides administrative support to members of the senior leadership team including scheduling and meeting preparation, as well as completing operational and logistical tasks.
• Schedules and coordinates department-wide staff events, meetings, and retreats.
• Supports managers with interview scheduling and guides managers and staff through DAR specific onboarding and offboarding processes.
• Coordinates cross-functional and strategic initiatives; including preparing meeting agendas, updates, presentations, and shared documentation to ensure project success.
• Enacts process improvements that enhance efficiency and consistency across the team.
• Acts as primary back-up for Finance & Operations Coordinator, as needed, providing general office management, purchasing support, and student employee oversight.

Professional Learning and Growth

• Actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and at Haas. Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
• Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor.

Other duties as assigned.

Required Qualifications

• Strong attention to detail and proven organizational and time management skills to handle multiple tasks and shifting priorities efficiently.
• Proven ability to manage, maintain, and analyze data accurately to support reporting, decision-making, and process improvements.
• Demonstrated experience in project management, including planning, tracking, and executing initiatives independently and collaboratively.
• Demonstrated experience communicating clearly and succinctly, both verbally and in writing.
• Demonstrated good judgment, sensitivity, and diplomacy in providing customer service to alumni, donors, students, faculty, and colleagues.
• Ability to quickly learn and adopt new technologies and improve processes.
• Excellent interpersonal skills, demonstrating a desire to establish and maintain positive & professional working relationships with colleagues, students and team members.
• Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.

Preferred Qualifications

• Knowledge of and/or can quickly learn about UC Berkeley's and the Haas School's vision, mission, goals, objectives, achievements and infrastructure.
• Experience in Development and/or Alumni Relations.
• Prior experience with and/or can quickly learn Cal Advancement Data System (CADS).

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $30.58 (Step 1) - $36.71 (Step 9).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

• This is not a visa opportunity.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.