External Fellowship Analyst (FINANCIAL SVC ANL 3 CX)

The Graduate Student Financial Support Unit of Graduate Studies (GS) functions as the campus unit responsible for graduate student and postdoctoral fellowships, including those from external sources: private agencies, non-profit organizations, and government institutions. The External Fellowship Analyst serves as one of two campus representatives managing external fellowships and providing outreach programs and services to the "graduate community" of over 4,700 graduate students and over 900 postdoctoral scholars. The incumbent has demonstrated skills to independently analyze complex, institutional, external, fellowship applications for academic graduate students and postdoctoral scholars; use professional judgment to review and approve high dollar, complex, external fellowship agreements; use creativity and decision-making skills to comprehend and interpret fellowship terms and regulations for post-award negotiations for $10 million annually in external fellowships and $1 million annually in GS Dean's Matching funds; recommend, develop, and implement processes and policy guidelines; and disseminate funding information campus-wide.

Apply By Date: December 5, 2025

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Research Administration experience serving both internal and external customers, including review and submission of proposals for fellowships, contracts and grants, and Memoranda of Understanding (MOUs).
• Experience interpreting, communicating and applying terms and conditions of various sponsors, federal, state, and university guidelines, policies, and procedures governing research including but not limited to intellectual property and publications, presenting as a key speaker at workshops and/or large group and serving as primary liaison to external agencies.
• Experience drafting, reviewing, editing and analyzing various types of research administration agreements, legal correspondence and other written documents.
• Prepare, review, and negotiate agreements; evaluate complex policies and procedures, interpret legal terms and conditions of external agency award documents, identify the impact of new policy implementation, and develop new guidelines.
• Interpersonal, advising and written communications skills to interact with individuals of diverse backgrounds to research, secure, and/or provide information to clarify situations, resolve problems, and ensure cooperation among individuals.
• Working knowledge of current technologies (Aggie Enterprise, Cayuse SP), information databases, and application systems, and MS Office Suite to manipulate various spreadsheets and database management programs.
• Skills to develop creative solutions to problems, attempt unfamiliar projects/assignments and respond with flexibility to requests for assistance; contribute to studies related to long range planning and the direction of graduate student financial support.

Preferred Qualifications

• Experience with policy and procedure in the review of applications to external agencies and post-award administration of fellowships (state, federal, private organizations) including IRB, Safety Services, intellectual property and publication rights.
• Experience with for-profit and non-profit business contracting and funding practices and interests.
• Extensive knowledge of multiple sponsors terms and conditions and advanced skills to interpret and apply complex sponsor requirements.
• Knowledge of and skills to apply UC and UC Davis policies and procedures, and extensive knowledge of UC principles governing research, and knowledge of legal, medical and scientific terminology.
• Knowledge of University contracts and grants policy and its variations as related to agreements sufficient to discuss with faculty, staff and sponsor representatives.
• Problem-solving and analytical skills to use logic to solve difficult problems with effective solutions, time management and priority-setting.

Key Responsibilities

• 40% - Post- Award Administration & Management
• 40% - Proposal Review, Analysis & Approval
• 15% - Program Development, Outreach & Liason Activity
• 5% - Special Project & Other Duties

Department Overview

Graduate Studies (GS) advocates on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes more than 100 dynamic degree programs, and a diverse and interactive global student. The division of Graduate Studies (GS) embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services, including protected veterans. In acknowledgement of historical and current injustices faced by marginalized members of our global UC Davis community. We are rmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00/year
• Salary Frequency: Monthly
• Salary Grade: 165
• UC Job Title: FINANCIAL SVC ANL 3 CX
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 9am-5pm
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work an occasional flexible schedule. Work occasional evenings and weekends. May be required to work in an open and/or shared office environment with multiple interruptions.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks