Admistrative Specialist - Harrisburg, PA

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  High school diploma or equivalent required; associate or bachelor's degree in business, communications, or related field preferred.

  
  
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  2+ years of experience in an administrative, coordinator, or office support role (or equivalent combination of experience and skills).

  
  
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  Experience supporting multiple stakeholders or departments is a plus.

  
  

Administrative Support

• Provides administrative support to local program and Executive/Regional Directors.
• Maintains files and documents for compliance in local program.
• Supports local and regional Directors with monthly AR review and resolution.
• Facilitates statewide referrals and licensing tracker.
• Supports Administrative Assistants in the program.
• Supports statewide data collection and required outcome reports.

Calendaring & Meeting Coordination

• Maintains staff, consumer appoints by planning and scheduling appointments, meetings, conferences, teleconferences and/or travel. Resolves issues as required.
• Organizes local events/celebrations which may include on/off-site catering and venue coordination.
• Prepares and distributes agendas, notices, minutes and resolution for various meetings
• Facilitates arrangements for interviews, trainings, etc.
• Attends meetings and may prepare notes/minutes for distribution
• Attends and actively participates in department meetings.

Miscellaneous

• May direct or assist other administrative support staff.
• Provides basic research for input into projects to assist with project analysis
• Liaison with external contractors and vendors

• Reviews operating practices and implement improvements where necessary

We are seeking a highly organized, detail-oriented Administrative Specialist to support our operations and ensure the smooth functioning of daily workflows. This role provides administrative assistance to leaders and team members, manages information and documentation, coordinates schedules, and helps maintain efficient internal processes. The ideal candidate excels at multitasking, communicates clearly, and thrives in a fast-paced environment.

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  Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders.

  
  
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  Prepare, proofread, and format documents, reports, presentations, and correspondence.

  
  
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  Maintain organized filing systems and ensure accurate records and documentation.

  
  
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  Support onboarding processes by managing paperwork, system access, and new-hire setup tasks.

  
  
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  Coordinate travel arrangements, expense reporting, and vendor communication when needed.

  
  
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  Assist in planning meetings, events, and team activities.

  
  
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  Track tasks, deadlines, and follow-ups to ensure timely completion of work.

  
  
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  Maintain and update databases, spreadsheets, and project trackers.

  
  
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  Provide general administrative support to multiple teams as required.

  
  

Work location REMOTE

PAY $21.08

Benefits

Merakey offers benefits tailored to support your unique work arrangements.

DailyPay -- access your pay when you need it!
Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
Voluntary limited benefits offered through the American Worker. Offerings include limited* medical, dental, vision, disability and life insurance. (*not a substitute for major medical insurance).
Access to Care.com for backup childcare, elder care, and household services (for FFS employees working at least 170 hours per quarter).
Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
Enjoy our On the Goga well-being platform, featuring self-care tools and resources.
Employee discounts and savings programs on entertainment, travel, and lifestyle
Access to Pryor Online Learning for free online personal development classes.
About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey.

Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!