Executive Assistant & Board Liaison

Centerstone is among the nation's leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people's lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!

JOB DESCRIPTION:

SUMMARY OF POSITION

Performs a wide variety of administrative tasks in support of a Centerstone CEO and the Board of Directors. Facilitates and ensures positive communication with internal and external customers, as well as board members. Schedules meetings, prepares agendas and presentations; maintains meeting minutes and board meeting records. Assists in planning annual board retreat. Supports special projects, acts as executive liaison to resolve issues and support company initiatives.

ESSENTIAL DUTIES & RESPONSIBILITIES

Essential Duties and Responsibilities

*Provides executive level administrative support for assigned executive. Maintains records, schedules meetings, screens visitors and phone calls, emails and physical mail.

*Maintains the executive's calendar; schedules meetings, arranges meeting rooms, facilities, accommodations. Makes and confirms travel plans. Coordinates and attends board meetings and workgroup meetings. Coordinates communication around upcoming events. Provides support at Board Events (i.e. All Boards Conference).

*Prepares agendas, meeting minutes, collects reports for board meetings. Prepares presentations and ensure accurate data and information. Maintains designated calendars.

*Supports various projects and coordinates project plans.

*Establishes and maintains positive working relationships with management team, Board of Directors Chair, Board Officers, Committee Chairs and the employee population.

*Assumes responsibility for Board and Administrative records including preparing, creating, distributing and maintaining records such as meeting attendance, board meeting materials, resolutions, annual conflict of interest statements, annual calendar of accountability and other board actions. Works with Board Secretary to execute documents on behalf of the board.

*Maintains assigned directories and resources guides, including maintenance of board member information.

*Facilitates board recruitment process by supporting the CEO, board officers/members, and potential board members from first contact through orientation and onboarding.

*Demonstrates working knowledge of Centerstone's board portal, by creating and maintaining appropriate information for board members and conducting trainings as appropriate. Maintains and utilizes various systems to ensure efficient processes in executive office.

*Supports executive office fiscal review and budgeting process. Maintains expense reports, follows AP/AR processes.

KNOWLEDGE, SKILLS & ABILITIES

• Effectively communicate via written, verbal, in person and virtual methods.
• Excellent written and verbal communication skills
• Skill in time management
• Skill in problem-solving
• Knowledge of applicable regulatory guidelines and codes, agency policies and procedures, and federal and state laws
• Microsoft word and various work processing/power point experience

QUALIFICATIONS

Education Level

Bachelor's degree in related field required. Degree requirement may be substituted with 4 additional years of related experience.

Years of Experience

Four years of experience supporting an executive level position required. Project management and board liaison experience preferred.

Certification/Licensure

PHYSICAL REQUIREMENTS

Standing - 10%

Sitting - 90%

Squatting - Occasional

Kneeling - Occasional

Bending - Occasional

Driving - Occasional

Lifting - Occasional

DISCLAIMER

The duties and responsibilities described in this document are not a comprehensive list and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Time Type:

Pay Range:

Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:

• Medical, dental, and vision health coverage

• Flexible Spending and Health Savings Accounts

• 403b retirement plan with company match

• Paid time off and ten paid holidays

• AD&D Insurance, Life Insurance, and Long Term Disability (company paid)

• Employee Resource Groups

• Continuing education opportunities

• Employee Assistance Program

Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.

At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.

Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.

Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.