PROJECT PLANNER I

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke School of Medicine is hiring a Project Planner I to support a newly funded initiative focused on improving health and well-being among North Carolina's perinatal-to-three population. This role will manage medium-to-large projects across Communications, Events, and Faculty Research, applying project management tools and skills to meet program goals.

This position will support a newly funded, research-driven initiative focused on improving health and well-being for birthing parents and young children in North Carolina. The Project Planner I will manage medium-to-large projects across Communications, Events, and Faculty Research, applying project management tools and interpersonal skills to coordinate efforts across multiple teams. Responsibilities include operationalizing policy research, leading stakeholder engagement, and developing materials for program implementation. Funded by a philanthropic gift, the initiative begins with a six-month planning phase in collaboration with state and community partners to develop a 10-year implementation plan launching in 2026.

The initial term for this position runs through December 31, 2025, with renewal contingent on future funding. Annual extensions are possible based on funding availability. Applications will be reviewed on a rolling basis.

Be You.

Required Application Materials:

* Cover letter

* Curriculum Vitae

* Three References (names and email addresses)

Work Performed

* Apply standard project management tools, processes, and methodologies across medium to large projects.

* Support development of project and knowledge management systems to ensure accessibility of project information.

* Lead cross-functional project teams and facilitate meetings with internal and external stakeholders.

* Develop detailed project plans, budgets, schedules, and communication strategies.

* Monitor project performance, risks, and issues; recommend and implement mitigation strategies.

* Track milestones, manage scope changes, and coordinate with functional managers to resolve conflicts.

* Provide project management training and mentorship to staff.

* Facilitate cross-training and develop educational materials to enhance team performance.

* Serve as a preceptor on project management, care coordination, and maternal and child health topics.

* Coordinate engagement with state agencies, community organizations, academic institutions, and health systems.

* Maintain relationships with key stakeholders and support business development efforts.

* Attend meetings and conferences to identify new opportunities and represent the initiative.

* Generate internal and external project reports.

* Maintain accurate records of project data, expenses, and contracted work.

* Assist in writing and editing materials such as reports, newsletters, and website content.

* Support proposal development and review for large, complex projects.

* Travel, as needed, for client meetings and off-site project support.

* Perform any other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training

Bachelor's degree. Additional training in Project Management or related training is desired.

Experience

Two years of experience in project management, with increasing scope and independence. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

* Excellent organizational, project management and communication skills

* Comfortable working in a fast-paced environment with varied responsibilities; able to assess the impact of and respond flexibly to changing conditions.

* Training or experience in the fields of behavioral health, child welfare, early childhood, maternal and child health policy, public health, or patient safety is strongly preferred.

* Proven ability to plan and organize content with creativity and attention to detail, customize messaging for specific audiences (technical and non-technical) and appropriately translate complex scientific and/or technical details.

* Proven ability to facilitate large meeting spaces with multiple stakeholders including community-based organizations, academic institutions, health systems, and government agencies.

* Proven ability to facilitate large meeting spaces with multiple stakeholders including community-based organizations, public school systems, academic institutions, health systems, and federal and state government agencies.

* Training or experience in research or policy analysis across the fields of behavioral health, child welfare, early childhood, maternal and child health policy, public health, or patient safety.

* Demonstrated experience in clinical care coordination delivery and/or oversight, motivational interviewing, trauma-informed approaches to community engagement and clinical care, and resource navigation.

* Experience working with Medicaid populations, child welfare systems, and integrated care models

* Knowledge/experience facilitating initiatives across health departments, health systems, health insurance plans, and/or community-based service organizations.

* Experience supervising clinical or research staff is strongly preferred.

Preferences

Four years of progressively responsible experience in project management and program coordination, including complex projects involving multiple functional groups. Experience in early childhood, maternal health, public health, care coordination, healthcare delivery, counseling, or social work preferred. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Master's degree or higher advanced degree preferred. Additional training in early childhood, maternal health, public health, care coordination, healthcare delivery, counseling, or social work preferred.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Choose Duke.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $61,698.00 to USD $100,480.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Bachelor's degree. Additional training in Project Management or related training is desired.

Two years of experience in project management, with increasing scope and independence. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Two years of experience in project management, with increasing scope and independence. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE