Office Assistant

At Findorff, we bring expertise and value in construction that extends far beyond building. From humble beginnings in 1890, Findorff has now grown to become one of the region's most trusted construction firms. As an employee-owned company, our staff take pride in shaping communities through a commitment to quality and relationships.

As the Office Assistant, you'll be an integral part of our Madison office operations - keeping things organized, stocked, and moving efficiently.

Key Responsibilities:

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  Provide friendly, professional reception coverage during absences, lunches, and PTO for the Front Desk Assistant

  
  
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  Greet all visitors and callers, ensuring a welcoming experience

  
  
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  Monitor building access and door security

  
  
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  Support departments with administrative needs such as creating packets and laminating signs

  
  
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  Handle daily mail processing, billing, and distribution

  
  
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  Maintain strong relationships with vendors

  
  
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  Reconcile and approve weekly shipping invoices

  
  
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  Distribute packages and maintain mailroom standards

  
  
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  Keep the front desk, conference rooms, and shared spaces organized and clean

  
  
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  Maintain the office kitchen, including stocking and cleaning responsibilities

  
  
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  Perform regular fridge cleanouts and restock shared supplies

  
  
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  Support the fitness center and shower areas by replenishing needed items

  
  
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  Restock kitchen, coffee, and front desk supplies

  
  
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  Manage fruit deliveries, beverages, and office water orders

  
  
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  Coordinate with vendors such as the Canteen service for coffee supplies

  
  
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  Organize and maintain supply closets and shared inventory

  
  
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  Manage laundry and dry-cleaning invoices for kitchen linens

  
  
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  Assist with internal events and celebrations, including catering and logistics

  
  

Qualifications:

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  Strong communication and customer service skills - you're the first impression for many visitors

  
  
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  Organization, initiative, and a positive attitude

  
  
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  Proficiency with computers, including Microsoft Office

  
  
• Valid driver's license and ability to travel for work purposes is required

Education & Experience:

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  High school diploma or equivalent

  
  
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  1+ years' experience in a busy, professional office environment

  
  
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  Prior experience with a multi-line phone system preferred

  
  

Perks & Benefits:

• Competitive pay and benefits
• A people-first, inclusive culture
• Onsite fitness center
• Heated, underground parking
• Employee Stock Ownership Plan (ESOP)
• Generous PTO and floating holidays
• Healthy 401(k) and Profit Sharing
• Paid Parental Leave
• Findorff Shop credit to buy company swag
• Career growth and development
• Mentorship and guidance

Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in.

Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.