Administrative Assistant

• Manage the calendar like a chess master-meetings, travel, priorities, all of it
• Keep projects and people moving without missing a beat
• Guard the inbox, manage the to-dos, and anticipate needs before they arise
• Make life easier for executives and keep the team on track

• The Power Seat - Work closely with leadership and be their go-to problem solver
• Salary That Respects Your Skills - Because handling all these things deserves real pay
• Workplace Perks - Medical, dental, vision, and a team that appreciates you
• Make an Impact - Your work keeps the entire operation running smoothly

• Provide high-level administrative support to executives, ensuring seamless daily operations.
• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
• Handle confidential documents, maintain organized filing systems, and ensure data security.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Process expense reports, manage budgets, and track invoices for executive approval.
• Serve as the primary point of contact for executives, managing calls, emails, and inquiries professionally.
• Plan and execute company events, board meetings, and leadership offsites.
• Assist with project management by tracking deadlines, deliverables, and cross-departmental collaboration.
• Streamline office processes and administrative procedures to improve efficiency and effectiveness.

• 3+ years of administrative or executive assistant experience.
• Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Must be highly organized, maintain confidentiality, and manage multiple priorities efficiently.
• Excellent time management and ability to work independently are essential.
• Experience handling scheduling, correspondence, meeting coordination, and reporting preferred.

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At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.