Executive Administrative Assistant

Brand:

Bagel Brands is the parent company for your favorite breakfast brands, Einstein Bros. Bagels, Bruegger's Bagels, Noah's NY Bagels, and Manhattan Bagel. We believe in the bagel and how it has the unique ability to bring people together. Our team has a standard set of values and behaviors that allow us to spread a little more joy and happiness in the world. They let us laugh, smile, and enjoy each other's company a little more. These are the behaviors that guide how we work, how we treat each other, and how we treat our guests. We believe that there is no better way to make someone's day than with a warm, fresh-baked bagel and a heart-felt good morning.

Position summary:

The Executive Assistant is responsible for providing detailed and strategic assistance to the CFO, CMO, CPO and CIO. They also serve as team support to the Sr. EA to CEO. The Executive Assistant ensures the Company meets its strategic business and financial goals, prioritizes a strong and welcoming professional environment while protecting the confidentiality of their Executive's offices.

Targeted salary: $80,000/yr to $105,000/yr. Targeted salary for this position is based on experience and qualifications. This position is an in-office position.

Address: 1720 S. Bellaire Street, Skybox, Denver, CO 80222.

Essential functions- Executive Assistant to C-suite Officers:

• Confidential thought partner for multiple executives and leadership team.
• Heavy calendar management for multiple executives, processing changes in a timely, strategic manner. Maintain strong focus on corporate initiatives and project timelines while monitoring multiple, fluid, back-to-back schedules.
• Prioritizes relationships at the Support Center in addition to our store teams and guests.
• Meeting logistics management for multiple executives. Routine duties including: video conference technical troubleshooting, pre-read and agenda distribution, technical assistance (software and equipment), catering and meeting follow-up accountability.
• Coordination of complex, multi-city travel for individuals and groups (international and domestic-commercial).
• Technical editing for key presentations and deliverables. Ability to support Executive team with full Microsoft Office Suite at an advanced level.
• Preparation of expense reporting, including acting as an audit and reconciliation partner with internal finance department.
• Assist team with corporate events and large party meetings, as needed.
• Partner closely with IT and HR services to welcome new Support Center employees.
• Assist business unit leaders with monthly budget reviews.
• Maintains clean, professional workspace, break areas and conference rooms.
• Provide welcoming and energetic atmosphere for employees and guests.
• Assist team to maintain polished, professional and tidy workspace at front desk, mail room and main office breakroom areas
• Greet, host and escort guests throughout the office

Required skills:

• 7+ years in business operations with excellent organization, gatekeeping, intuition, privacy and anticipation skills
• 5+ years of C-suite Executive Assistant experience
• Advanced proficiencies in Microsoft Office (Outlook, OneDrive, Powerpoint, Excel, Word, Microsoft 365 Suite)
• Prioritization of relationship building and staff communication
• Ability to travel domestically with Executive team
• Flexibility to work early, non-traditional office hours, as requested and communicated
• Strong initiative with the ability to work autonomously
• Lead and motivate employees as a cultural leader
• Support operations and bakeries directly through social media platforms, internal communications and in-bakery experiences as a brand ambassador
• Confidential management and protection of Board of Directors materials, relationships and meeting outcomes
• Reliable transportation and willingness to run local errands, as requested
• Valid U.S. Passport and ability to travel internationally, strongly preferred
• Notary Public, State of Colorado, strongly preferred

Compensation Range:

*Starting pay is subject to Local and State Minimum Wage regulations.

**Ranges reflect what employer reasonably and in good faith expects to pay for such position.

The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations.

The duties of this position may change from time to time. Bagel Brands reserves the right to add or delete duties and responsibilities at the discretion of the company or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Bagel Brands is committed to providing equal employment opportunity, and fair treatment in employment without regard to race, ethnicity, color, religion, gender/gender identity or expression, sexual orientation, age, national origin or ancestry, physical or mental disability, military status or any other basis in protected by applicable federal, state and local law. Bagel Brands makes employment decisions based solely on qualifications for the position.