Executive Assistant & Office Services Administrator

McKinsey & Company
parental leave, paid time off
United States, North Carolina, Charlotte
Oct 15, 2025
Global Administration Executive Assistant & Office Services Administrator Job ID: 102284 Join our team as an Executive Assistant & Office Services Administrator, driving seamless operations and fostering team connections on-site, making a visible & meaningful impact. Do you want to work on complex and pressing challenges-the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you've come to the right place. Your Impact This unique role combines the responsibilities of an Executive Assistant (EA) supporting our Office Managing Partner with those of an Office Services Administrator, ensuring the smooth operation of our office environment. You will thrive in a fast-paced, high-performance environment, demonstrating exceptional organizational skills, proactive problem-solving, and a commitment to delivering outstanding service. You will be based in Raleigh, NC. Executive Assistant Responsibilities (50%) Calendar Management: Strategically manage and maintain complex calendars ensuring optimal time management and prioritization. Meeting Coordination: Plan and coordinate client and internal meetings, conference calls, events, and meals, including sending reminders and managing logistics. Travel Arrangements: Organize and manage complex international and local travel arrangements, accommodating individual preferences and ensuring seamless execution. Strategic alignment: Foster strong collaboration and maintain transparent communication with key stakeholders, including Managers and Regional Managers, to ensure alignment, consistency, and seamless execution daily across all processes. Communication Management: Track and manage incoming communications, respond to correspondence on behalf of the Partner when appropriate, and maintain confidentiality of sensitive information. Project Management: Plan, organize, and execute projects with minimal guidance, often involving senior leadership participants. Client and Stakeholder Interaction: Act as an informed representative for the Partner, fostering strong relationships with clients, their administrative contacts, and internal colleagues. Administrative Support: Prepare and submit time sheets and expenses, manage client accounting statements and invoices, and handle miscellaneous administrative tasks. Provide backup EA coverage as necessary for the EA team. Office Services Responsibilities (50%) Reception and Visitor Management: Manage the reception desk, greet and check-in visitors, and handle incoming calls with professionalism. Office Maintenance: Ensure all physical spaces (conference rooms, common areas, private offices, desks, and kitchens) are maintained to a high standard, including frequent room setups and adjustments. Catering and Supplies: Coordinate catering for office functions, manage vendor relationships, reconcile billing, and oversee ordering and restocking of snacks, coffee, office supplies, and other pantry items. IT and Security Support: Serve as the on-the-ground point of contact for basic IT troubleshooting, inventory management, and Firm Security, including administering keycards and badges. Event Support: Provide logistical support for internal and external events, ensuring smooth execution and professional experience for all participants. This role is intended to support the EA & Office Service functions for the duration of the office pilot ("Pilot Period"). Should the pilot office not become permanent, you would be eligible to transition into other internal opportunities available at the firm, such as moving into a regular full-time version of the role in another approved office location. Your compensation and other terms of employment may change in accordance with your new role, should you choose to remain with the firm. Your Growth You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference. When you join us, you will have: Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey. A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes. Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences. Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family. Your qualifications and skills Undergraduate degree preferred 3+ years supporting senior level executives Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for the end product; highly proactive mindset Computer literate, including strong email and calendaring skills; Strong technical skills, including proficiency in PowerPoint, Word and Excel Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts Excellent judgement and resourcefulness; Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment Professional commitment to client service; comfortable working in a team setting with client service "can do" attitude Ability to work in-person 5 days per week Ability to operate office equipment and handle transportation of materials or objects, when required Highly professional presence on telephone, email, and all other work-related communications platforms Strong communication and proofreading skills Please review the additional requirements regarding essential job functions of McKinsey colleagues. Apply Now Apply Later FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. For new joiners for this role in the United States, including all office locations where the job may be performed, a reasonable estimated range is $68,800 - $86,000 USD -to help you understand what you can expect. This reflects our best estimate of the lowest to highest [salary/hourly wages] for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion and based on factors such as individual and/or organizational performance. Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off. FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites. Job Skill Group - N/A Job Skill Code - EARD - Executive Assistant Function - Industry - Post to LinkedIn - Yes Posted to LinkedIn Date - Fri Oct 03 00:00:00 GMT 2025 LinkedIn Posting City - Charlotte LinkedIn Posting State/Province - North Carolina LinkedIn Posting Country - United States LinkedIn Job Title - Executive Assistant & Office Services Administrator LinkedIn Function - Administrative;Human Resources LinkedIn Industry - Hospitality;Human Resources LinkedIn Seniority Level - Associate