Executive Assistant - Administration

Hourly Pay Range:

Position Highlights:

• Position: Executive Assistant III

• Location: Arlington Heights, IL

• Full Time/Part time: Full time, 40 hours/week

• Hours: 8am - 4:30pm, Monday - Friday

• Required Travel: No

What you will do:

• Performs a wide range of administrative duties designed to facilitate and expedite the accomplishment of the executive's responsibilities. Maintains regular communication with other divisions and departments throughout the corporation, as needed, in order to ensure efficient processing of work, obtain and relay information and resolve problems. Responds to a variety of inquiries, from inside and outside the organization, which require considerable knowledge about the Hospital's policies, procedures, and operations. Maintains records of decisions made and/or actions taken; initiates follow-up with other concerned parties, and independently prepares summaries and reports for executive review. Assists in the preparation of high level administrative reports; performs difficult and/or confidential information gathering and compilation of data for presentations, reports, committees and some Board related activities as requested.
• Assists the executive in organizing day-to-day administrative activities and establishing priorities; performs various administrative support functions including screening calls and visitors, arranging meetings and conferences; completing travel arrangements and maintaining personal calendars. Tactfully handles callers or walk-ins on sensitive customer complaints and directs the caller to the appropriate hospital representative. Independently plans, organizes, and implements office practices and procedures, such as the setup and maintenance of filing and record-keeping systems.
• Completes a wide variety of typing and word processing assignments, such as important and confidential correspondence, records, tables, and charts. Prepares and distributes memos initiated by the Vice President; proofreads and edits draft and final copy materials for appropriate and consistent format, accuracy of financial figures or other data, and correct punctuation, spelling, and grammar
• Prepares, maintains, and processes a variety of records and logs. Compares information or data with other records for purposes of verification and accuracy.
• Maintains knowledge of work performed by other Executive Assistants in department and can assist in their absence or with their workload when required.

What you will need:

• High school diploma or equivalent including course work in word processing, office machines, office practices. Some general business college level coursework preferred.
• Minimum of three years of progressively responsible secretarial experience.

Benefits:

• Eligibility for our Annual Incentive Plan, which offers the potential to earn a certain percentage amount of your base salary based on organizational performance. (For AIP eligible positions)

• Premium pay for eligible employees

• Career Pathways to Promote Professional Growth and Development

• Various Medical, Dental, Pet and Vision options

• Tuition Reimbursement

• Free Parking

• Wellness Program Savings Plan

• Health Savings Account Options

• Retirement Options with Company Match

• Paid Time Off and Holiday Pay

• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.