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Lifespark: Business Office Coordinator

Lifespark
paid time off, 401(k), mileage reimbursement
United States, Minnesota, St. Louis Park
5320 West 23rd Street (Show on map)
Oct 15, 2025
Description

Our Business Office Coordinator will be responsible for managing accounts receivable, month end processes, accounts payable, and general reporting for assigned facilities. Responsible for overall management and general administration support for assigned facilities.

Position: Business Office Coordinator for Corporate

Hourly Wage: $28.00 - $30.00 hourly, depending on experience

Service Area: Lifespark's Corporate Office, St. Louis Park 55416 (hybrid, if qualify: 3 days in-office/2 days remote), candidate must reside in Minnesota

Schedule: 1.0 FTE. Full - Time / Monday - Friday, 8:00am-5:00pm

Lifespark Benefits Include:



  • Annual Reviews/Raises{Shift differentials if applicable}
  • Paid Time Off - Vacation Time
  • Mileage reimbursement
  • Medical, Dental, Vision benefits for Full Time Hires
  • Short-Term Disability & Long-Term Disability Insurance
  • Life Insurances
  • 401k + Company Match for full-time and part-time employees
  • Referral bonuses
  • Career path to other positions within our growing company!



Lifespark is a complete senior health company headquartered in St. Louis Park, Minnesota. Since 2004, we've been helping seniors stay healthy, navigate their health care options with confidence, and live fuller, more independent lives as they age. That's where our people come in - from accounting and health technology to front-line nurses, advanced practice professionals, caregivers and everything in between, we are all invested entrepreneurs focused on helping people age magnificently.

Position Functions & Responsibilities:



  • Verify, maintain and reconcile assigned payer A/R accounts in applicable software.
  • Analyze and submit billing of assigned payers according to company established deadline.
  • Coordinate with facility teams and billing specialist to ensure accuracy of census and ancillary items.
  • Communicate with state and county offices to obtain and provide necessary information on residents/tenants.
  • Communicate with billing specialist to obtain and provide necessary information on residents
  • Communicate with assigned facility team members to obtain and provide necessary information for billing.
  • Review aging: follow up on any account if it is in arrears per company established policies.
  • Coordinate and enter daily deposits, balance daily receipts, and post daily journal payments.
  • Prepare and reconcile month end processes to meet company deadline.
  • Prepare reports, including collection notes and the A/R aging report by company deadline.
  • Manage and process invoices and required reporting with payables systems.
  • Complete required reporting, including Certificate of Rent Paid's, and other reporting requested by other departments.
  • Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
  • Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
  • Maintain a positive attitude in relation to customer service program.
  • Comply with established safety rules and regulations.
  • Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
  • Understand, comply with, and promote all rules regarding resident's rights.
  • Abide by the facility's policies, procedures, and practices.
  • Attend meetings and mandatory in-services.
  • All other duties as needed.



Qualifications:

Experience and Education



  • High school graduate or equivalent.
  • Minimum of three years' experience in a business office environment, preferably health care oriented.


Knowledge, Skills, and Abilities



  • Must be able to relate professionally, positively, and cooperatively with residents, resident's families, and employees.
  • Must possess proficient computer skills, including email use.
  • Must be capable of maintaining regular attendance.
  • Must meet all local health regulations and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
  • Must be capable of performing the Essential Job Functions of this job, with or without reasonable accommodation.



Our Lifespark culture has created not only an award-winning workplace - earning Star Tribune Top Workplace 12 times, Minneapolis Business Journal Best Places to Work three times, and Top USA #1 in Healthcare - but a place where you have the room to be creative, make a difference, and have a purposeful, direct impact on how people age. Lifespark's full continuum of services offers a breadth of roles with the support to grow your career. To see the experience we are creating, watch our award-winning video Going South - this is the experience you will help create at Lifespark! Changing the age-old story starts with you - let's get you hired.

It has been and will continue to be our policy to provide equal employment opportunities to all employees and applicants without regard to age, race, creed, color, disability, marital status, sex, gender identity, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, use or nonuse of lawful products off the Employer's premises during nonworking hours, or declining to attend a meeting or to participate in any communication about religious matters or political matters, or any other status protected by federal, state, or local law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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