UREC Office Manager

Working Title: UREC Office Manager

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Health and Wellbeing

Department: 300034 - University Recreation (UREC)

Pay Rate: Pay Range

Specify Range or Amount: $43,000 - $47,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/22/2025

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
* Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
* Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
* Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
* Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
* Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

University Recreation (UREC) is currently seeking applicants for the Office Manager position.

UREC is a Health & Well-being department within the Student Affairs division. The mission of UREC is to promote and advance healthy lifestyles through educational programs, participation opportunities and supportive services. UREC's qualified staff is committed to excellence and responsive to the developmental needs of their participants.

UREC's award-winning main facility is 278,515 square feet of recently expanded and renovated space. UREC looks for people who are passionate about teaching and working with students.

Join us as we strive for excellence in building a welcoming atmosphere for every participant, visitor and employee!

Duties and Responsibilities:

The UREC Office Manager manages the procurement process for two departments, UREC and Well Dukes; including ordering, entering into eVA (Electronic Virginia) and receiving of purchases. Supports the UREC director and assists with projects. Supervises the office and related areas/workrooms and manages a staff of 2-3 student office assistants.

• Procurement Specialist: Initiates and coordinates all departmental procurement processes, receives order forms, enters purchases into eVA, calls in orders, and receives orders when they arrive. Works with staff and vendors to ensure compliance with JMU procurement policies.
• Administrative Assistant to the Director: Supports the director with projects, manages the calendar and makes room reservations as needed. Handles routine correspondence and shares routine divisional information intended to reach the entire department.
• Office Manager: Procures and distributes office supplies and materials for the UREC and WellDukes teams. Manages the contract for the main office copier/printer/ FAX/Scanner. Manages all UREC landline phones with JMU Telecomm. Manages the shared spaces in the office suite including the two conference rooms, kitchen and copy room.
• Student Supervisor: Recruits, hires, trains and supervises a staff of 2-3 office assistants who work the front desk and support the fiscal/procurement operations. Provides daily work assignments and follows up any issues in a timely manner.
• Teammate and Colleague: Participates fully as part of the UREC team and serves on departmental/divisional committees as assigned. Maintains good relationships with appropriate peers including those within the AVP for Health and Wellbeing and VP for Student Affairs offices.

Qualifications:

Required:

• Relevant experience in an administrative role
• Demonstrated ability to be highly organized, efficient, and show attention to detail
• Ability to utilize Microsoft Outlook/Teams, and university systems effectively
• Effective interpersonal and communication skills

Additional Considerations:

• Demonstrated ability to take initiative to develop and maintain task lists and project timelines
• Experience with the eVA Procurement system
• Experience managing a supervisor's calendar and scheduling group meetings
• Experience in training or supervising others
• Ability to work collaboratively within a team of all backgrounds and maintain strong relationships across the university and with vendors

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.