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Facilities Administrator

Shimadzu Scientific Instruments
life insurance, paid time off, tuition assistance, 401(k)
United States, Maryland, Columbia
Oct 15, 2025
Description
Facilities Administrator
Location: Columbia, MD
Salary: $54,000 - $56,000 per year

Who are we?

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world. Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu's outstanding reputation and "Excellence in Science." People dedicated to our mission have the largest impact on Shimadzu's continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?



What can Shimadzu offer YOU?

  • Our Culture - A work environment that values diversity, inclusion & belonging
  • Competitive Compensation - Day 1 Benefits & Competitive Salary
  • Retirement Benefits - Matching 401K & Profit-Sharing Program
  • Professional Growth - Clear pathways for Career, Leadership and Personal Development
  • Health Benefits - Flexible Spending/Health Savings Accounts
  • Work-Life Balance - Generous & Front-Loaded Paid Time Off Plan
  • Education - Tuition Assistance Program for both graduate and undergraduate levels
  • Insurance Perks - Pet Insurance, optional Identity theft, legal pre-paid and critical care buy-up insurance benefits, generous company paid life insurance & short-term disability programs
  • Work Flexibility - Business casual Dress Attire & casual (jeans) Friday!
  • Employee Engagement - Employee Resource Groups to network, build a sense of community and enhance one's career and personal development



    Position Summary:

    Shimadzu Scientific Instruments is seeking a detail-oriented Facilities Administrator to join our team in Columbia, MD. In this role, you will support the Facilities Manager in maintaining operations across our Corporate Headquarters. You will coordinate daily building maintenance, manage vendor relationships, and provide responsive, high-touch facilities support to internal teams while maintaining a clean and secure workplace.

    JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

    Facilities Operations:



    • Oversee building access, including key scan badges, alarm systems, and employee access codes
    • Coordinate maintenance and emergency service calls for HVAC, plumbing, electrical, and general repairs
    • Assist with safety compliance efforts in collaboration with the Safety Department, including equipment checks and OSHA documentation


    Administrative Support:



    • Coordinate daily administrative functions for the Facilities Department, including correspondence, scheduling, filing, and document management
    • Prepare, review, and process work orders, purchase orders, service contracts, and invoices.
    • Assist with company event setup and facility-related needs across departments


    Procurement & Vendor Management:



    • Order and maintain supplies for cleaning, bathrooms, first aid, and common areas
    • Schedule and oversee janitorial, landscaping, and snow removal services as needed
    • Support coordination of contractor work for general building maintenance and improvement projects


    Financial Reporting & Reporting:



    • Review, code, and process departmental invoices; verify billing accuracy and obtain necessary approvals
    • Track service usage, vendor performance, and supply levels to support operational planning
    • Prepare monthly and quarterly summaries of maintenance activities, vendor costs, and utility usage.



    EDUCATION AND QUALIFICATIONS:



    • High school diploma or equivalent is required; Associate's or Bachelor's degree in Business Administration, Facilities Management, or a related field preferred.
    • Minimum of 3 years of administrative experience in a facilities, maintenance, or construction environment.
    • Experience working with CMMS (Computerized Maintenance Management Systems) or work order tracking systems preferred.
    • Strong organizational, communication and problem-solving skills.
    • Familiarity with building security, maintenance, and vendor management preferred.



    At Shimadzu Scientific Instruments, we believe in providing structured career paths that recognize and reward talent. If your expertise surpasses the level specified in the listed position, we offer the flexibility to upgrade positions to better suit your qualifications accompanied by a salary adjustment.

    COMPENSATION & BENEFITS:

    This non-exempt, full-time position offers a starting salary range of $54,000 to $56,000 annually, paid semi-monthly. Eligible benefits include a 401K matching program and discretionary yearly contributions, with detailed information provided at the final interview stage.

    In your first year, you will receive 10 paid vacation days, 8 paid personal days, 8 scheduled holidays, and 3 floating holidays. After one year, you'll have access to a generous short-term disability program, with premiums fully covered by the company. Employees are insured at 100% of their salary for the first 6 weeks and 66 2/3% for weeks 7 to 12.

    As a non-exempt role, you will also be eligible for overtime and double time pay according to employee handbook guidelines. Additional variable compensation may include a discretionary year-end bonus based on overall company performance.

    For more details on benefits, please visit www.ssi.shimadzu.com/jobs.

    Shimadzu is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Shimadzu via email, the Internet or in any form and/or method without a valid written search agreement in place for this position (and agency was requested to work the requisition) will be deemed the sole property of Shimadzu. No fee will be paid in the event the candidate is hired by Shimadzu as a result of the referral or through other means.

    EEO Statement:

    Shimadzu Scientific Instruments (SSI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please click here.

    Qualifications
    Behaviors
    Functional Expert - Considered a thought leader on a subject
    Dedicated - Devoted to a task or purpose with loyalty or integrity
    Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
    Team Player - Works well as a member of a group
    Thought Provoking - Capable of making others think deeply on a subject
    Education
    Bachelors (preferred)
    High School (required)
    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.
    For further information, please review the Know Your Rights notice from the Department of Labor.
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