GRANTS ACCOUNTANT III

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities.

We are hiring a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees' entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

The Grants Accountant III is primarily responsible for supporting all accounting functions related to all revenue and expense documentation associated with grants, financial measurements for reporting as required by various funding agencies, all related entries to the general ledger and the various receivable sub-ledgers, presentation of expense summaries and reconciling actual activity to budget for each program.

Essential Duties

• Managing the full life cycle of individual grant proposals and awards within established tracking and reporting systems, including coordination, preparation, submission, and administration, sometimes with complexity and fast turnaround.
• Review Grant and Contract Agreements to ensure accuracy of setup of agreement in the financial systems
• Review, at least annually, process and procedure documentation to ensure it is current for grant accountant level work, mentoring and educating junior staff
• Create documentation to support monthly cash draws from funding agencies, reconciling allowable costs and funding agency exclusions/limits to ensure accuracy of funds drawn
• Prepare monthly fringe salary workbook with salaries and benefits for upload to the monthly grant invoices in collaboration with the Grants Accountant
• Monthly monitoring of staff hours in comparison to budget for each grant, ensuring accuracy of reporting to grant leaders for effort level discrepancies
• Reconcile related balance sheet and income statement general ledger accounts
• Participate in a team environment to prepare EOM & EOY financial statements
• Review income statements related to each project and report variances monthly
• Serves as Finance Department liaison to other organizations as required for identification of issues and resulting need to identify solutions, developing relationships with partner organizations participating on a joint project
• Participates in preparation of schedules for the annual and interim audit as well as any agency ad hoc audits or financial reviews
• Works with the Manager, Grants & Payroll and/or Other Finance Leaders to answer auditor questions
• Ensure compliance of all grant related financial reporting requirements, providing ad hoc reports as needed for analysis, reporting issues and discrepancies to the Manager, Grants & Payroll
• Create monthly grant/contract invoices in collaboration with Grants Accountant
• Lead reconciliation of the Grants Receivable sub-ledger to the general ledger monthly, correcting any discrepancies found
• Reconcile the Payroll Labor Distributions to the payroll expenses charged to the grants and record adjusting journal entries to make corrections as needed
• Pursues collections of delinquent grant accounts
• Partners with the Manager, Grants & Payroll, and other OCHIN departments as needed for the submission of reports required from funding agencies
• Serves as an extra resource when needed within the department
• Accurately completes special projects, high volume functions along with constant client and people skill maintenance
• Performs position-specific job functions at an acceptable level
• Accurately tracks time in accordance with processes established at the organizational level
• Other duties as assigned

• Bachelor's or equivalent relevant combination of education and experience
• Must have at least 5 years previous non-profit accounting experience
• Must have at least 5 years' experience managing Federal and State grants in a multi grant environment
• Must have 5+ years general ledger experience
• Proficient with NetSuite.
• Prior to moving forward to the team interview, all candidates are required to complete a 50-60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It's not about passing or failing-it's about understanding fit and setting you up for success.

Preferred Qualifications

• Master's degree in public health, social or biological science, business, or related field
• A demonstrated understanding of issues affecting community health centers and diverse patient populations
• Knowledge of federal and state healthcare transformation and reform goals including the triple aim, coordination of care, patient engagement

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees-including remote employees, contractors, interns, and new hires-to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel required up to 20% nationally for on-site Go Live support based on business requirements for OCHIN
• (OR) Travel may be required nationally based on business requirements for OCHIN

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/careers

Equal Opportunity Statement

OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

Base Pay Overview
OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. For this role, the typical offer range falls between the minimum and midpoint of the pay range. Pay information by position level is listed below. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.

• Level I: Typically pays between the minimum and 30th percentile of the band
• Level II: Typically pays between the 15th and 35th percentile of the band
• Level III: Typically pays between the 30th ($84,239) and 55th ($100,439) percentile of the band

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