SR Administrative Assistant

Rutgers University

life insurance

United States, New Jersey, Newark

Oct 14, 2025

Position Details

Position Information

Recruitment/Posting Title	SR Administrative Assistant
Job Category	Staff & Executive - Administrative & Support
Department	Student Affairs - Nwk
Overview
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a highly skilled and detail-oriented professional to serve as the Senior Administrative Assistant to the Senior Vice Chancellor for Student Affairs & Special Advisor to the Chancellor. This role spans executive support, project and event management, and office administration and plays a critical role in advancing the priorities of the SVC and supporting the broader mission of Student Affairs and the university. This position is responsible for and not limited to the following: Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions
FLSA	Nonexempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Previous experience working with management at the executive level, preferably within higher education Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information. Ability to work independently with limited supervision and as a team members Strong analytical and problem-solving skill Effective communication skills, both verbal and written
Preferred Qualifications	Working knowledge of several information systems and processes.
Equipment Utilized	Must have excellent knowledge using Microsoft Office Suite, including Outlook; Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting) Concur for travel requests, expense reimbursement, and travel card reconciliation.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2062
Posting Open Date	10/14/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement