New

Executive Recruiting Coordinator

Blue Origin
life insurance, parental leave, paid time off, paid holidays, 401(k)
United States, Washington, Seattle
Oct 14, 2025
Application close date: Applications will be accepted on an ongoing basis until the requisition is closed. At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations. As a member of our executive recruiting team, you'll serve as a strategic partner to executive leaders at Blue and the candidates who will shape our future-not just a scheduler. This is a high-judgment role where you'll orchestrate complex, confidential hiring processes for VP and C-suite leaders. You'll make independent decisions that protect executive stakeholder time, anticipate risks before they materialize, and solve problems in real-time while maintaining the confidentiality and precision these searches demand. The leaders you help hire will define Blue's strategy, safety culture, and mission success. You'll have the autonomy to make decisions, identify process risks, and escalate strategically when you need partnership (not permission). Your work directly enables executive recruiters to focus on search strategy while you own flawless execution and proactive problem-solving. You'll work closely with executive recruiters, senior leaders, executive assistants, and external search firms to deliver a seamless, premium candidate experience. If you thrive in ambiguity, can think several steps ahead, and want ownership over mission-critical work with direct C-suite impact, this is your role. Responsibilities Exercise strategic judgment in executive interview orchestration: Design and manage end-to-end processes for VP and C-suite candidates-making independent decisions about scheduling priorities, risk mitigation, and when to escalate. Coordinate multi-day onsite interviews, virtual loops, technical assessments, and stakeholder pre-briefs/debriefs across time zones while anticipating what could go wrong before it does. Protect executive stakeholder time through proactive decision-making: Navigate competing calendar demands with senior leaders, executive assistants, and cross-functional interviewers. Decide when to hold firm on scheduling constraints, when to flex, and when conflicts require escalation vs. creative problem-solving. Own contingency planning and real-time adjustments. Serve as trusted advisor for candidate experience: Think beyond logistics to anticipate candidate needs and potential friction points. Greet and escort candidates onsite, troubleshoot day-of issues independently, coordinate travel/accommodations with concierge-level service, and make judgment calls that ensure every touchpoint reflects Blue's mission and values. Own operational excellence and process integrity: Maintain accurate Workday data, create detailed agendas and interview schedules, prepare for pre-brief and debrief meetings, and manage decision timelines-but also identify bottlenecks, spot data inconsistencies, and flag process risks to executive recruiters before they impact outcomes. Uphold confidentiality as a strategic imperative: Handle sensitive candidate information, NDAs, references, and executive-level communications with discretion and mature judgment. Recognize when information should be shared vs. protected and understand the broader implications of confidentiality breaches in executive searches. Partner strategically on continuous improvement: Contribute to initiatives that elevate executive hiring operations-bringing insights from your frontline experience to drive improvements in interviewer readiness, cycle time, and candidate experience. Basic Qualifications: 4+ years of recruiting coordination or complex project coordination experience, with 2+ years supporting executive or senior leadership hiring (VP/C-suite preferred). Demonstrated high-judgment decision-making: proven ability to work independently, anticipate risks, identify solutions proactively, and escalate strategically in fast-paced, ambiguous environments. Mastery of complex stakeholder management: expert-level multi-time zone scheduling, calendar orchestration with senior executives and EAs, and managing competing priorities with diplomacy and urgency. Technical proficiency: Advanced Microsoft Outlook (calendaring), Teams/Zoom, Word, Excel, PowerPoint; experience with Workday or comparable ATS platforms. Exceptional communication and discretion: polished written and verbal skills, meticulous attention to detail, and trusted partner for confidential executive-level information. High school diploma or GED. Preferred Qualifications: Prior experience coordinating executive interviews (VP/C-suite) in aerospace/defense, advanced manufacturing, or high-growth technology companies. Experience partnering with executive assistants, chiefs of staff, and external executive search firms. Demonstrated track record of identifying process risks and implementing solutions that improved cycle time, candidate experience (NPS), or executive stakeholder satisfaction. Experience with data-driven decision-making: using metrics, SLAs, or bottleneck analysis to drive operational improvements. Familiarity with scheduling automation tools and structured interviewing practices. Process-improvement mindset with curiosity and confidence learning new tools and driving operational upgrades. Compensation Range for: WA applicants is $42.47-$59.46 Other site ranges may differ Culture Statement Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Export Control Regulations Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S.as a refugee or granted asylum. Background Check Required for all positions: Blue's Standard Background Check Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training. Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical Benefits Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program. Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays. Discretionary bonus: Bonuses are designed to reward individual contributions as well as allow employees to share in company results. Eligibility for benefits varies by role type, please check with your recruiter for a comprehensive list of the benefits available for this role. Equal Employment Opportunity Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws. For more information on "Know Your Rights," please see here. Affirmative Action and Disability Accommodation Applicants wishing to receive information on Blue Origin's Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us atEEOCompliance@blueorigin.com. Please note this is a publicly managed inbox. Please do not include any personal medical information in your request. California Applicant Privacy Notice If you are a California resident, please reference the CA Applicant Privacy Notice here.