Admin Support Specialist

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Are you ready to go beyond the state of the art?

At the Renaissance Computing Institute ( RENCI), we use data, creativity, and inclusive teaming to revitalize how science is done. Fostering data science expertise and creating cyberinfrastructure isn't just about solving known problems - it's about expanding human potential by unlocking data.

We need innovators, builders, strategists, technologists, architects, and creative thinkers across all domains to drive this work forward. When you join our team, you'll:
-Spend your time solving the interesting and unique problems of research and development.
-Shape your future through experimentation and unfettered access to premier education and research.
-Make connections to people and projects that ignite your passion.

We know that diversity of people and ideas is a cornerstone of innovation, and we work to ensure our culture reflects that knowledge. We provide the tools you need to do your job effectively; we offer flexibility so you can be the most productive version of you; and we encourage thoughtful and challenging discourse.

Join our research institute at the University of North Carolina at Chapel Hill today and help us spark a scientific renaissance across the Research Triangle Park, North Carolina, and beyond.

The Renaissance Computing Institute ( RENCI) seeks an Administrative Support Specialist to serve as the primary representative of RENCI's front desk, ensuring a professional and welcoming first impression for RENCI staff, visitors, and external partners. This position provides essential administrative and clerical support to maintain smooth day-to-day operations and assist the Coordination Team.

Primary responsibilities will include:

1. Office maintenance: mail distribution, shipping and receiving via USPS, FedEx, UPS, managing breakroom and supply ordering, opening/closing the doors, assisting with minor space rearrangements, answering phones as needed.
2. Operational support: conference room reservations, support Zoom setup for virtual and hybrid meetings scheduling RENCI-wide events, note-taking as needed, drafting OOD, all-hands, and operation-related project slides as needed, supporting RENCI event logistics including scheduling invites and catering arrangements.
3. Documentation Management/Development: Maintaining selected office documentation and processes, including RASR submissions, off-campus user agreement ( OCUA) forms, asset management, internal team documentation, and training materials.
4. Onboarding & Offboarding: Facilitate new hire onboarding, including creating documentation, liaison between HR, manager, and new hire, account and equipment set-up in collaboration with IT, and general new hire support.
5. Internal Records Management: Listservs, master list management, and user membership management.
6. Other duties as assigned.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Excellent verbal and written communication skills, with a professional and welcoming demeanor.
Strong customer service orientation and ability to represent RENCI positively at the front desk.
Ability to utilize office equipment and technology (MS Office, Google Workspace, printers, phones, etc.).
Familiarity with scheduling tasks (meetings, conference rooms, events).
Ability to organize and prioritize tasks effectively.
Attention to detail and accuracy in completing administrative tasks.
Ability to work both independently and as part of a team.

Previous front desk or reception experience in a professional setting.
Familiarity with academic administration or research environment.
Experience supporting office or event logistics, including catering, meeting preparation, and visitor coordination.
Demonstrated reliability and ability to handle confidential or sensitive information appropriately

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.