Executive Assistant

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Job Description

About the Role:

The Executive Assistant reports to the Vice President of Procurement and is critical in supporting senior leadership with administrative functions with their department and functional area. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.

Work Location: While this position will begin as remote/work-from-home, it is expected to transition to an in-office role in Raleigh, North Carolina, once a dedicated office space is established (anticipated by mid-2026).

What You'll Do:

• Serve as a liaison between senior leadership and internal/external audiences and represent the university. Coordinate and facilitate communication between senior leadership and various stakeholders, including university leadership, faculty, staff, students, and external stakeholders.
• Manage senior leadership calendar, including scheduling appointments, meetings, and travel arrangements. Anticipate and prepare materials required for meetings, ensuring senior leadership is well-prepared for engagements.
• Arrange domestic and international travel for the administrator, including flights, accommodations, and itineraries. Prepare travel expense reports and ensure compliance with university policies.
• Plan, organize, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items as needed. Establish and maintain reporting and tracking of deliverables and action items.
• Organize and maintain electronic and physical file systems, ensuring efficient document retrieval. Manage confidential and sensitive information with discretion.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of senior leadership. Draft and edit correspondence, reports, presentations, speeches, and other specialized communications with a high degree of accuracy and professionalism.
• Oversee daily office operations, including managing supplies, coordinating office equipment maintenance, and handling administrative requests.
• Assist in monitoring and managing budgets related to the senior leader's office. Process and track financial transactions and expenses. Create and submit expense reports for corporate credit card and senior leadership expenses.
• Assist with special projects and initiatives as assigned by senior leadership. Conduct research and compile data to support decision-making processes.
• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities You'll Need to be Successful:

• Ability to work with confidential information and to apply maturity and discretion in daily operational role.
• Experience working with senior and executive level leadership and ability to maintain professionalism in a variety of situations.
• Efficient and organized with great attention to detail and follow-through.
• Strong written and verbal communication skills - ability to articulate concepts and ideas effectively with minimal supervision.
• Proficient in the use of Microsoft Office Suite.
• Excellent time management skills, and ability to work flexible hours when needed.
• Ability to prioritize assignments, and work on multiple deadline-driven priorities
• Experience in working with analytics to analyze data and identify trends.

Minimum Requirements:

• Associate's degree
• 4 years of related experience supporting senior and executive level leadership with administrative duties.
• Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Why Join WGU?

• You will be part of a growing, diverse, inclusive workforce, committed to creating pathways to a better life for our students by expanding access to education for everyone.
• We provide comprehensive dental, vision, and medical benefits, with paid time off, parental leave, and inclusive family forming benefits.
• We offer generous retirement and HSA company contributions.
• You will also have opportunity for continuous learning! Employees and their families receive discounted undergraduate and graduate WGU tuition.

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Position & Application Details

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.