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Administrative Assistant

Spectraforce Technologies
United States, Illinois, North Chicago
Oct 13, 2025
Position Title: Administrative Assistant Work Location: North Chicago, Illinois, USA 60064 Assignment Duration: 12 months Work Schedule: Monday to Friday 8:30AM - 4:30PM Work Arrangement: Hybrid , 3 days onsite , 2 days remote Position Summary: Provides advanced administrative support to Global Security leadership team including VP. Background & Context: Office/Team and individual working. Key Responsibilities: Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Qualification & Experience: Minimum Associate Degree in Office administration and/or equivalent. Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality.