Inventory Specialist

CTS is seeking an Inventory Specialist to manage the secure receipt, storage, and tracking of all CTS equipment purchases. This position is responsible for maintaining accurate inventory records, conducting regular counts, and processing all receiving in the inventory system. The Inventory Specialist will work closely with vendors on returns and deliveries, ensure equipment is organized and properly labeled, and recommend improvements to optimize stockroom operations. By monitoring stock levels and coordinating with the Procurement Specialist, this role helps prevent shortages and keeps projects on track. This is a full-time, on-campus position supporting CTS's in-person AV services.

Essential Job Functions

Receiving and Inventory Control: (45%)

• Physically receive and check in all incoming inventory and special orders into the stockroom and the inventory software system.
• Check incoming products to verify they meet technical specification guidelines.
• Control the inventory and stock flow with the appropriate transactions for tracking.
• Perform physical inventory cycle counts and reconcile to the electronic counts reflected in inventory software.
• Control and track all paperwork associated with receiving and inventory dispensing, and ensure information is stored electronically.
• Maintain par levels on all inventory SKUs and work with the Procurement Specialist to electronically reorder inventory to replenish stock levels on a timely basis to meet installation requirements.
• Maintain and adjust as necessary the stockroom layout to maintain security, access, and organization of all inventory items.
• Review incoming products to ensure that they meet specifications and reject any products not meeting established standards.
• Coordinate the delivery of equipment from U Stores and U Market to various locations on the Twin Cities campus to meet installation deadlines.
• Ensure that the inventory room and the parts within are controlled and disbursed only with the proper procedures being completed.
• Check and verify all outgoing parts requests for proper inventory name and quantity.
• Responsible for the establishment, inventory control, security, set up and management of all satellite warehouse locations during high-volume installation periods for CTS.

Administrative: (35%)

• Responsible for the accurate and timely electronic entry of data information into the inventory software daily.
• Complete and submit accurate timecards and bookings based on time spent on individual assignments.
• Create and submit for approval all electronic purchase requests as necessary to maintain inventory par levels to meet installation requirements.
• Recommend and follow up to ensure that all new inventory parts are added properly on a timely basis to all necessary CTS systems.
• Make recommendations to executive management on new equipment purchases.

Other: (20%)

• Work with the CTS Business Office on processes involving receiving, inventory levels, mid-year and end-of-year inventory counts, and evaluations
• Capital asset tagging, reporting, and audits as required
• Assist other technicians and departmental personnel as necessary to achieve established departmental goals.
• Assist as directed with the sales and marketing of the CTS department.
• All other duties as assigned by management.
• Responsible for the safe and efficient operation of all CTS departmental vehicles as needed to meet departmental goals.
• Operate vehicles through heavy metropolitan vehicular and pedestrian traffic.
• Deliver University employees, equipment, and materials to and from job sites.
• Operate all vehicles according to all State of Minnesota, U of M, Fleet Services, and CTS driving policies and procedures.

*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.

Required Qualifications

• A bachelor's degree in a related field or a combination of education and related work experience and knowledge to equal four years may be substituted.
• Proven experience in inventory management, preferably within the AV or related industry.
• Familiarity with various types of AV equipment (e.g., projectors, sound systems, cameras, lighting), bulk wire types and their standard installation procedures.
• Proficiency in inventory management software and databases
• Excellent organizational and time management skills, with a keen eye for detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong communication and interpersonal skills.
• Basic technical and troubleshooting skills related to AV equipment are a plus.
• Ability to maintain detailed records of purchasing, receiving and disbursement of all inventory items purchased.
• Ability to maintain security control of all inventory items purchased.
• Familiarity with a variety of the field's concepts, practices, and procedures involved with inventory operations.
• Ability to routinely lift 50 pounds regularly.

Preferred Qualifications (Core Competencies)

• One to five year's knowledge in the area of inventory control duties.
• The ability to ensure compliance with established internal inventory control procedures.
• Able to rely on experience and judgment to plan and accomplish goals within deadlines.
• Experience with Microsoft Dynamics 365 and Business Central software and processes associated with inventory barcoding.
• Able to perform a variety of complicated tasks involved with inventory.
• A certain degree of creativity, flexibility, and initiative

The mission of Academic Support Resources (ASR) is to make a positive difference in students' lives. ASR is committed to cultivating and sustaining an environment that is diverse, equitable, and inclusive. We are better equipped to serve and represent our University community by ensuring our culture values differences and
individuality.

The knowledge, skills, and abilities of all ASR employees include job knowledge, communication, problem solving/analysis, development, leadership, teamwork, and customer service.

The Office of Classroom Management (OCM) directly supports high-quality teaching and learning by faculty and students in University classrooms. OCM is the central point of contact, and a single point of responsibility and accountability, for all general-purpose classroom and study space issues. OCM is a national leader in the coordination and operation of classrooms and is focused on the continual improvement of teaching and learning environments. Classroom Technical Services (CTS) is the audiovisual (AV) branch of OCM, designing, installing, and maintaining AV systems for OCM and other departments across the Twin Cities campus.

Pay Range: $50,084 - $52,652; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please include a resume with your application.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).