EXECUTIVE ADMINISTRATIVE ASSISTANT 2 - 71490

Executive Service

This position is an on-site position.

Who we are and what we do:

The Mission of the Tennessee Wildlife Resources Agency is to preserve, conserve, manage, protect, and enhance the fish and wildlife of the state and their habitats for the use, benefit, and enjoyment of the citizens of Tennessee and its visitors. The Agency will foster the safe use of the state's waters through a program of law enforcement, education, and access. The Tennessee Wildlife Resources Agency has come a long way since it was established in 1949 and was called the Game and Fish Commission. Completely reorganized in 1974, it now consists of more than 700 professionals dedicated to the preservation, conservation, and enhancement of Tennessee's fish and wildlife for the enjoyment of all Tennesseans and our visitors.

Key Responsibilities:

1. Key responsibilities include, but are not limited to:
2. On behalf of the Executive Director, communicates with the Tennessee Fish and Wildlife Commission, the Governors office, the Legislature, agency management and regional offices, other State departments, non-governmental groups, the public, and any other stakeholders.
3. Supports the Executive Director by preparing reports and records, monitoring projects, note taking, responding to incoming communications, maintaining executive calendars, scheduling TDOT aviation flights, assisting with special projects, and otherwise ensuring that the Executive Director is fully prepared and up to date on all matters Schedules and supports official public meetings of the Tennessee Fish and Wildlife Commission.
4. Works with vendors to reserve locations, rooms, and meals, prepares meeting agendas, sets up meeting spaces, prepares monthly updates to the commission books, and coordinates all necessary materials for the 13 members of the commission as well as the Executive Director.
5. On behalf of the Tennessee Fish and Wildlife Commission, submits all travel reimbursement documents following each official meeting.
6. Ensures all reimbursement rates as accurate, all necessary receipts are included, and all expense reports are submitted and approved.
7. In support of the Executive Director, monitors and completes Edison duties including performance evaluations, travel authorizations and expense reports, time, and labor entries, and Pcard statement reconciliations.

Minimum Qualifications:

Bachelors degree and 2+ years of full-time professional staff administrative experience or related work. Note: For this executive service position, the acceptable minimum qualifications are determined by the appointing authority.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.