New 
Logistics Analyst
 Spectraforce Technologies | |
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 Sep 22, 2025 | |
| Logistics Analyst, Heart Failure Professional EducationMax Bill Rate: $50.00 (pay range $34-$35 per hour)Hours: 8:00 AM-5:00 PM CSTLocation: Onsite/Remote: RemoteSelected Candidate will start ASAP after screenings have cleared. Duration: This is a contract until the end of the year with potential to extend highly likelyif extended, will most likely be at part time hours, not full timeWe are seeking a highly organized and detail-oriented Logistics Analyst with experience in medical event planning and vendor account management. This role is primarily administrative and will be supporting the department with the execution of payments for healthcare providers and vendors involved in medical events.Top Skills & Qualifications:Accounts Payable / Invoicing / Vendor Account Management experience.High attention to detail and strong organizational skills.Familiarity with medical event logistics and documentation requirements.Ability to prioritize tasks and thrive in a fast-paced environment.Experience in medical device or healthcare industry event planning is a strong plus.Excellent communication and documentation skills.FULL JOB DESCRIPTION: The Logistics Analyst, HF Professional Education will manage logistics and administrative activities required for successful and compliant execution of educational events for Abbott customers and other external stakeholders. Works closely and manages relationships with vendors to procure housing, acquire appropriate meeting space, and manage attendee registration. Develop communications to the field, management, and attendees to ensure awareness and engagement in event. Provide proper and timely payment of invoices, charge backs, HCP compliance reporting, and complete event report. Skills in planning, organization, communication, and execution of customer programs is essential. This role will report to Sr. Manager, HF Professional Education. Job Responsibilities: Works closely and maintains relationships with key suppliers and vendors to execute meeting planning services. Includes application of Procurement processes for supplier/vendor sourcing and contracting.Maintain budget tracking for all assigned events/meetings, monitoring costs within or under budget.Manage HCP contracting process through the appropriate execution of MSA and SOWs required for HCP-led education programs. Includes completion of Fair Market Value analysis to determine HCP payment rate.Implement appropriate post-event evaluations and reports to leadership to assess effectiveness of events.Maintain positive and cooperative communications and collaboration with all levels of Abbott employees, customers, contractors, and vendors. Provide accurate, timely communications information to internal stakeholders and customers.Document procedures for seamless and compliant program/event execution in accordance with the U.S. Ethics and Compliance Policy and Procedures.Application and compliance with department policies, procedures, processes, checklists, etc.Coordinate calendars, communications, content reviews, process attendee requests, logistics (e.g. travel, food and beverage, transportation, agenda planning), track analytics, costs, attendee feedback and reports. Monitor and enforce all Abbott Business Conduct standards and regulations as they pertain to HCP programs and ensure all programs follow AdvaMed, Sunshine reporting, state laws, and association guidelinesComplies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. EXPERIENCE & EDUCATION YOU'LL BRING: Bachelor's degree or equivalent combination of education and work experience.Minimum 2+ years experience in meeting and/or event planning preferred.Experience in medical device, healthcare or pharmaceuticals preferred.Experience with expense reporting, invoicing, accounts payable and transparency reporting preferred.Experience with event and/or project management tools (CVENT, Monday.com, etc.) preferred.Exceptional organizational and prioritization skills with strong attention to details.Able to work independently, make accurate decisions and handle multiple projects simultaneously.Ability to work effectively within a team in a fast-paced changing environment. Strong verbal and written communications with ability to effectively communicate with internal and external stakeholders. Enable Skills-Based Hiring No Start Time (AM/PM) 8:00 AMEnd Time (AM/PM) 5:00 PMCategory LogisticsDate of Manager Spotlight Call or Exception Reason (No Value) | |