Records Analyst

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them.

The University of California, Irvine Police Department, provides contemporary law enforcement services including patrol, traffic, investigations, community engagement, crime prevention and suppression, and security services to a daily population of more than 50,000 people.

The Administrative team at UCI Police Department provides administrative and logistical support to each of the Divisions within the Police Department, including UCI Health and UCI Campus. The team is responsible for the development and management of the Department's budget, asset management, payroll, accounts payable/receivable, records, communications, and front desk.

Under the general supervision of the Director of Administration, the Records Analyst provides a wide variety of customer service and clerical support duties to the Police Department. The Records Analyst is responsible for the maintenance and processing of police department records, assists with compiling statistics and information for the FBI Uniform Crime Reporting, National Incident-Based Reporting System (NIBRS), Clery Act reports, UC System-wide reports, State and Federal Public Records act complainants and monthly statistical reports.

Duties also include, but are not limited to, reviewing police records, completing records projects, identifying obsolete records based on records retention schedules, scheduling and performing records purging, responding to records requests, providing statistical analysis, and maintaining criminal records and file databases. Creates and updates procedures for maintaining department records in order to comply with all University policies and procedures.

This position requires sound problem-solving skills, analytical acumen, computer skills, and the application of state and federal law as it pertains to records and evidence, and the ability to quickly learn and apply University of California regulations.

Required:

• Knowledge of records management principles and practices.
• Limited experience with automated storage and retrieval systems, and electronic records.
• Demonstrated experience with Microsoft Office Suite and general office applications.
• Demonstrated customer service skills.
• Ability to handle challenging situations with tact and diplomacy.
• Ability to work independently, handling multiple priorities and meeting established timeframes.
• Strong organizational skills and ability to multi-task with demanding timeframes.
• Ability to use a high level of discretion and maintain all confidentiality.
• Demonstrated ability to communicate effectively orally and in writing; ability to produce memos, reports, letters, and email correspondence in a clear, concise, logical and grammatically correct manner.
• Associates degree in related field and / or equivalent experience.
• 1-3 years Records Information Management or related field

Preferred:

• Experience in Public Records Act.
• Knowledge of POST, C.L.E.A.R.S. and C.L.E.W. organizations.
• Experience working in law enforcement.
• Knowledge of the various University Departments and their functions within the University and University Policies and Procedures.
• POST certified Basic Records Clerk Course training certificate

Special Conditions:

• Must complete and successfully pass a law enforcement level background check.
• Employee must successfully complete a one-week POST certified Basic Records Clerk course, Public Records Act training, and California Law Enforcement Telecommunications System (CLETS) training within six (6) months of employment.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $31.48-$33.71 (Hourly)

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.