TIMEKEEPER - CPD

BID/JOB ANNOUNCEMENT

Timekeeper-CPD

Office of Public Safety Administration

Number of Positions: 14 (Additional vacancies possible pending budget approval)

Salary: $55,344/Year

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on October 07, 2025

Under general supervision, the class performs the full range of timekeeping duties for sworn and civilian personnel located in either the police districts or in the central administration offices of the Chicago Police Department.

Essential Duties

• Maintains both manual and automated timekeeping records for a large group of sworn and civilian employees, represented by police and non-police collective bargaining agreements, in order to record and track employees' time and attendance
• Comfortable using computers. Daily duties include using Microsoft 365 (Excel and Outlook) and proprietary CPD software
• Excellent communication skills (in-person, email, phone, memos, etc.) explaining CPD timekeeping policy regarding pay, overtime, paid time off, etc.
• Ability to organize and synthesize large volumes of records, forms, orders, etc.
• Interprets and applies established timekeeping rules governing the compensation of employees for hours worked based on Federal law, union contracts, departmental general orders and the salary ordinance
• Records timekeeping data on Time and Attendance Cards for employees working multiple shifts, posting regular and overtime hours worked, compensatory time earned and time off
• Use math calculation formulas to calculate overtime and paid time off accruals under the Fair Labor Standards Act (FLSA)
• On weekly deadlines, completes monthly overtime reports to calculate personnel costs for overtime worked, out of grade worked, holiday pay and buy-back of benefit days, baby furloughs and furloughs
• Maintains timekeeping records and related support documents
• Flexibility to adapt to changes in contracts, technology, laws, and administrative policies and procedures.

LOCATION: Office of Public Safety Administration

Various Locations City Wide

SHIFT: Monday - Friday

HOURS: 8:30 AM - 4:30 PM (Hours may vary depending on location and business need)

SALARY: $55,344/Yr (Non-negotiable)

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Two years of progressively responsible timekeeping or payroll preparation experience, or an equivalent combination of training and experience.

Selection Criteria

This position requires applicants to successfully pass a skills assessment. Applicants who successfully pass the skills assessment will be invited to an interview. Test results will be sent out by the Department of Human Resources after the test results have been analyzed and compiled. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications as determined by the interview will be selected.

Preference will be given to candidates possessing the following:

• Possession of a high school diploma or a General Equivalency Diploma (GED)
• Previous work experience in a position performing timekeeping and payroll preparation.
• Previous experience working in a position requiring knowledge of the Fair Labor Standards Act (FLSA)
• Proficiency with Microsoft Office

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

Residency Requirement: All employees of the City of Chicago must be actual residents of the City of Chicago as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY ANDALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.

Please note, all positions with the City of Chicago close promptly at 11:59pm C.S.T. Applications for this position will be accepted from September 22, 2025, until 11:59p.m. CST on October 07, 2025. No exceptions will be made.
City of Chicago

Brandon Johnson, Mayor