Administrative Specialist for the Library

Provides administrative support to Dean of the Library and Library faculty and staff through record keeping, creating/writing reports, secretarial/reception duties, account management, and back-up library coverage for areas as needed. Works closely with sensitive and confidential information regularly. Additional information about the department and program offerings can be found online at https://library.utahtech.edu/.

• Approve time sheets in NOVAtime or other system(s) to the payroll office on behalf of the Dean and performs related or other timekeeping tasks, including sending out a daily note regarding absences.
• Purchases library equipment and supplies as a P-card holder, on the Dean's request, and prepares library purchase orders and requisitions.
• Manage library contracts in HighQ, and place work orders with facility services or non-university vendors.
• Work in conjunction with various library class coordinators, registration, and central scheduling to schedule classes maintaining faculty workload and course assignments; occasionally assist in creating new courses as needed, and possibly processing contracts for adjunct or library faculty.
• Coordinate onboarding process for new faculty and staff.
• Collaborate with other library employees to organize library events.
• Acts as a web content editor to update library pages, including hours, staff changes, or other content as assigned by the Dean. Updates the Google business page for the library and may post library marketing or other information on social media.
• Provide administrative support for Library faculty and staff, such as creating and distributing reference schedule each semester.
• Act as initial receiver and recordkeeper of book donations, non-monetary, and monetary gifts for Library.
• Submit and track records for facility and equipment maintenance, inventory equipment and supplies. Submit all Library service/maintenance agreements or renewals to University's Office of General Counsel for review and ensure timely submission and maintenance of Library agreements and contracts.
• Coordinate travel arrangements for the Dean and assist other library faculty or staff in the travel requisition process as needed. May make travel arrangements for candidates at the request of the Dean or library search committee chairs.
• Handle college internal billings, copier billings, cash handling, check requests, direct deposit forms, etc.
• Maintain proficiency in use of university systems: EMS, Banner, ARGOS, etc. Be proficient with Microsoft office.
• Serve on university and library committees as assigned.
• Performs other administrative duties assigned at the university level, such as creating faculty cases in Interfolio or other projects.

• Graduation from an accredited institution with a bachelor's degree (preferred) and one year of experience related to the summary of duties OR an associate's degree with three years of experience relating to the summary of duties OR a combination of post-secondary education and experience totaling five years required.
• Experience working in a Library and/or experience working in Higher Education preferred.
• Excellent computer skills and ability to be trained in specific Library and University computer programs.
• Excellent interpersonal skills and the ability to exercise tact in difficult interpersonal situations.
• Strong commitment to confidentiality.
• Ability and desire to work collaboratively as a member of a team.
• Must be well organized, attentive to detail, and enjoy (with demonstrated skill) the administrative challenges of working on a variety of projects simultaneously with different deadlines.
• Must possess basic accounting skills with demonstrated experience in record keeping.
• Ability to communicate effectively, both orally and in writing.
• Strong commitment to service and supporting students, faculty, and staff.
• Must have flexibility that allows for adaptation to new processes or situations.

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time non-exempt staff (overtime-eligible) position. Annual salary of $45,500, with a desired start date of November 2025. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins October 6, 2025. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University's mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity employer; the President and employees of the University are fully committed to equal opportunity within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:

• Director of Equal Opportunity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@utahtech.edu, HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Brenda Medrano - titleix@utahtech.edu, BROWN 102, 435-879-4769.

For further information regarding non-discrimination, please visit https://titleix.utahtech.edu/ or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.

The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at https://utahtech.edu/right-to-know/ and https://police.utahtech.edu/clery-act/.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.