Senior Administrative Program Coordinator, Home to Texas

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Job Details:

The Home to Texas Senior Administrative Program Coordinator supports the daily operations, undergraduate student advising, and program logistics for the Home to Texas program under Career Success at The University of Texas at Austin. This position ensures seamless recruitment, selection, pre-departure preparation, enrollment coordination, ongoing student program support, and will build and sustain community and employer partnerships. This position will advance UT Austin's commitment to connecting students with their hometown and preparing the next generation of community leaders.

• Program Operations & Execution: Ensure each phase and process of the Home to Texas program lifecycle is on time and on budget. Maintain program tracker to ensure visibility of key activities (e.g., recruitment progress) to the Director and other key constituents. Collaborate with staff, faculty, career services offices, campus partners, and community liaisons to spread awareness of the program and engage new host communities. Supervise student staff and graduate assistants to support the Home to Texas program. Work closely with the Director to expand stewardship of community partnerships and internship placements. Manage student records, course enrollment, and scholarship processing in collaboration with Central Business Services, Registrar's Office, and Office of Scholarships & Financial Aid. Serve as the primary contact for student, employer, and community inquiries and day-to-day program needs.

• Recruitment, Outreach, and Admissions: Execute annual recruitment and outreach strategy in collaboration with the Director, engaging students, employers, and community partners across Texas. Promote program awareness and expand access to opportunities in rural and small-town communities through targeted outreach, presentations, and relationship-building efforts. Coordinate all aspects of the application and interview process, ensuring accurate communication, timely updates, and consistent experience for all stakeholders. Recruit and organize application reviewers and interviewers, and oversee interview logistics, including scheduling, room reservations, and reviewer assignments. Maintain organized and detailed program documentation, including application tracking, review records, and complex Excel files used for selection and reporting. Facilitate application preparation workshops, information sessions, and professional development programming for student applicants. Monitor recruitment and admissions timelines, ensuring all stakeholders meet deadlines and processes align with program goals and growth targets. Collaborate with campus, employer, and community partners to share program impact and support ongoing recruitment efforts.

• Student Career Development & Support: Deliver professional development and internship preparation within the Home to Texas course in coordination with the Faculty Advisor. Provide one-on-one and small group advising to support students with the Home to Texas application process, including interview preparation. Offer pre-departure and ongoing support for Home to Texas students, including professional communication, workplace expectations, and career readiness. Assist with alumni engagement efforts and help facilitate networking between past and current participants.

• Community & Employer Partnerships: Build and sustain targeted relationships with community liaisons, chambers of commerce, and employer partners informed by the community engagement strategy set by the Director. Support partnership stewardship, track engagement data, and assist with developing new internship opportunities in rural and small-town Texas communities. Maintain consistent communication with community and employer partners to ensure strong collaboration and high-quality experiences for students and host sites. Develop and manage employer and community partnerships to support and expand high-impact experiences for students and host sites. Coordinate and participate in virtual and in-person events for program participants within communities across Texas.

• Event Coordination: Plan and coordinate annual Home to Texas events, including cohort welcome receptions, application preparation sessions, and interview readiness workshops. Organize and attend community celebrations and gatherings that highlight the program's impact and the connection between UT Austin and participating Texas communities. Support program sendoffs, reunions, and other events to maintain ongoing engagement with students, alumni, and participating communities.

• Assessment, Reporting, and Data Management: Collect and maintain data on applicants, community placements, internship outcomes, and program alumni for reporting and program evaluation. Generate reports and materials for leadership and campus stakeholders to highlight program outcomes, community impact, and student success. Track alumni engagement and outcomes to support long-term networking, mentorship, and ongoing program visibility. Manage data collection process and program documentation to support continuous improvement and planning with Director. Assist in evaluating program processes and identifying opportunities to strengthen student, community, and employer experience and operational efficiency.

• Professional Development & Program Representation: Represent Home to Texas at community and campus events, professional meetings, and conferences to promote program visibility and support engagement.

Relevant education and experience may be substituted as appropriate.

Experience with internship and/or work-based learning programs, data collection, and an understanding of barriers impacting student participation. Experience in community engagement or community relations, particularly with city, county, or nonprofit partners. Strong interpersonal skills, especially in relationship-building with external stakeholders. Prior experience with Canva or other digital communications tools. Familiarity with J-1, F-1, OPT/CPT processes

$66,000+ depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.